10th October 2013

FOLLIFOOT WITH PLOMPTON PARISH COUNCIL MEETING MINUTES 10th October 2013

Present:  Vice Chairman N. MacDermid, Councillors T. Martin, C. Florance, T, Hall and Internal Auditor M. Kettlewell.

1. Apologies: Apologies received and accepted from Chairman B. Fisher and Councillors E. Jones and C. Gogna and Neighbourhood Watch Coordinator M. Hammond.

2. Declaration of interest in items on the agenda:  N. MacDermid declared an interest in item 8 and 11.  S. Hinchcliffe declared an interest in item 11.

3. Public Participation session: No residents present.

4. Minutes of the meeting held on 12th September 2013: The minutes were proposed to be a correct record by T. Martin and seconded by T. Hall, and signed by Vice Chairman N. McDermid.

5. Matters arising from the minutes:
a) 7b – Bin at Plompton: The clerk had received a letter from HBC.  The bin will not be replaced at Plompton.

6. Chairman’s communications:
a) The Chairman had received a letter from Connexions Buses regarding the proposed reduction to service through the village from April 2014.  He had also received email confirmation of his letter to NYCC.
b) The Chairman had received a letter from a resident regarding recycling not being collected from Tofts Lane.  Action: The Parish Council will write to HBC to request Tofts Lane residents have their recycling collected from outside their premises and inform resident.
7. Matters concerning Plompton:  
a) T. Hall said the sign had not been replaced.  Action: Clerk to make enquiries when the sign will be replaced.
b) T. Hall requested 35 leaflets to be delivered to residents at Plompton regarding the registering with www.superfastnorthyorkshire.com.  Action: The clerk said she would organise the leaflets and deliver them to T. Hall for distribution.
8. Phone Kiosk:
a) The clerk said the frames were now in stock and she will order them.
b) N. MacDermid said he has written to Tourist Information regarding the possibility of free display frames and is waiting for a reply.
c) N. MacDermid said he had received two photographs for the postcard competition.
 
9. Bus Service:
a) Connexions buses had replied to the Parish Councils letter regarding the proposed reduction in service, suggesting a meeting maybe possible depending on the outcome of the consultation.
b) The Parish Council discussed the proposed alterations to the 770 service and said they would like to encourage as many residents as possible to complete the questionnaire.  www.northyorks.gov.uk/busconsultation.

10. Highways:
a) The clerk said she had emailed NYCC regarding the non installation of double yellow lines at the top of Main Street, and is waiting a reply.
b) C. Florance asked the clerk to contact HBC regarding a concrete lamp post which had been left next to the new lamp post.

11. FOFWRAP: T. Martin gave the councillors an update on FOFWRAP meeting with residents who had concerns over the proposed recreational area.  

12. Risk Assessments: C. Florance said he would carry out the 6 monthly risk assessments on the village assets.  Action: Clerk to forward documentation.

13. Asset register: The clerk explained that she considered some of the valuations to be incorrect.  N. MacDermid suggested she investigated how the assets are valued.

14. Autumn Litter Pick 20th October 2013: The Autumn Litter Pick will commence at 2pm, to meet outside the village shop.  The clerk has organised the delivery of vests, gloves etc and the collection of the bags.

15. Finance:
a) Balance at the bank, current account £772.28 and deposit account £9,529.62 total £10301.90.
b) Clerks Salary increase: The Parish Councillor unanimously agreed the clerk’s salary should be back dated from 1st April 2013.  The clerk had sent a breakdown to the Parish Councillors, which included an hourly increase in line with NALC.
c) Request for authorisation of expenditure Clerks Salary and Expenses.  This was proposed by T. Martin and seconded by C. Florance.
Cheque No:
Payable to:
Amount:
100709
S. Hinchcliffe
£1378.24
d) Quarterly Reconciliation – A copy had been emailed to the Parish Councillors and the Internal Auditor.

16. Clerk’s correspondence:
a) The clerk read out the police report from PC Ayres.
 
17. Planning:
a) Applications, none received.
b) No applications received since the agenda was compiled
c) Outcome of previous applications – 7 Plompton Sq., Plompton permission granted.   Home Farm 13/00058/REFPP refused and appeal to Secretary of State.

18. Date of next meeting: 14th November 2013 at 8pm in Follifoot Village Hall.