12th November 2015

MEETING OF THE PARISH COUNCIL

12th November 2015

 

PRESENT:

Chairman N. MacDermid, Vice-Chairman T. Martin, Councillor’s C. Florance, C. Gogna,        T. Hall, J. Hinchcliffe, E. Jones and Internal Auditor M. Kettlewell, Neighbourhood Watch Coordinator M. Hammond, FOFWRAP Representative and nine residents.

 

  1. Apologies: None.
  2. Declaration of Interest and Notification of changes in the Members’ Register of Interest: E. Jones declared an interest in item 11.
  3. Public Participation session:  A resident informed the meeting long standing resident J. Pearson had sadly died.
  4. To consider approving the Minutes of the meeting held on 8th October 2015               and to sign as a correct record:  T. Martin proposed the minutes to be a correct record, this was seconded by T. Hall.  The chairman duly signed the minutes as a correct record.
  5. Matters arising from the minutes:

a)    Item 13 – Transparency Funding

i)             The clerk said she had looked at the funding available and it was resolved it was not applicable to the Parish Council.

ii)            The clerk said the Asset Register is now available to view on the website.

b)    Item 16 – Rugby Club: The Chairman gave an update on the response received from the Rugby Club.

i)             Equipment Store – A revised planning application is being submit to Harrogate Borough Council for the equipment store.  A temporary container is on site in the interim.

ii)            Ticket Booth – The club are planning to place a removable painted single sentry box/shed at the top of the driveway; planning is not required.

iii)           Signage – The signage erection would not be completed until planner’s comments were received.

iv)           Hospitality covers – These were dismantled for the winter and do not require planning permission as a temporary structure.

v)            Scaffolding Tower – Erected as an experimental temporary video tower, as required by the RFU and is likely to be in place for the remainder of the season.  The structure will be evaluated at the end of the season.

vi)           Travel Plan – The planning condition was discharged by Crest.

vii)         Bus Service – The additional bus service on match days and discounted rate for travel is being used by people attending the club.

viii)        The Rugby Club are currently looking into the parking situation and considering creating additional parking.

  1. Chairman’s communications: Ref: item 5b) Rugby Club update.
  2. Clerk’s correspondence:

a)    Correspondence received – a copy of the emails received was available.

b)    Dates of meeting in 2016 – Parish Councillors agreed the meeting dates for 2016.  Action: Clerk to inform Village Hall and circulate the dates.

c)    Harrrogate District Local Plan: Draft Development Management Policies.  Harrogate Borough Council has asked for comments on the Draft Plan.  The clerk confirmed she had circulated the document.  http://consult.harrogate.gov.uk/portal/pp/lp/io2015/dmp

d)    A resident enquired if the allocation of green space in Follifoot could be followed up.  The clerk said she would look into the matter.

  1. Matters concerning Plompton:  Councillor Hall said further work will be carried out at Plompton Rocks in the New Year.
  2. FOFWRAP:

a)    Update – The Chairman gave an update.  He said a ‘Pop-Up Curry Night’ had been organised for 14th November, by FOFWRAP as a fundraiser for the project.

b)    Formulation of Parish Council Recreational Sub-Committee – Terms of Reference:  The clerk said she was in discussions with YLCA over the procedures to be followed in creating and the running of a Parish Council Sub-Committee.

  1. Broadband:

a)    Reply from Village Hall – The Parish Council discussed the response from the village hall regarding the installation of Broadband.  The Parish Council said they were disappointed the Village Hall would not install WIFI in the village hall.  It was agreed a Parish Councillor will attend the next Village Hall committee meeting to discuss the matter.

  1. Road Repairs on Tofts Lane: The Village Hall committee had replied to enquiry about road repairs on Tofts Lane.  The Village Hall committee required further information before contributing to the repairs.  The matter was discussed.  It was decided the clerk would contact the School and enquire about a contribution towards the repair of the road.  The clerk was asked to contact Highways to ascertain if Tofts Lane is a private road and if so whose ownership does it fall under.
  2. Defibrillator: The reply from Village Hall requesting the possibility of the siting of a defibrillator on the outside of the hall was discussed.  It was decided the most suitable location for a defibrillator would be the phone kiosk.  Councillor Hinchcliffe said he would continue to make enquiries about the siting of a defibrillator.
  1. Neighbourhood Watch:  M. Hammond said he was waiting for an update and would forward it once received.  The clerk said PC Scott had asked that residents to be reminded to keep their windows and doors locked at all times, due to an increase in burglaries in the area.
  2. Village Up Keep:

a)    Litter Pick – The Chairman formally thanked the residents for helping at the Litter Pick.

b)    Village Maintenance Person – The clerk said she had not advertised the post as considered it to be too early and would advertise it in the New Year.  The Parish Council considered this an appropriate decision.

c)    Risk Assessment & Maintenance Checks – Chairman MacDermid said the assessments were still on-going.

  1. Affordable Housing on Pannal Road:

a)    Mud on Road – The clerk said she had requested the mud was washed of the road, which it was.  She said the road is muddy again and has requested the road is cleaned again.  Councillor Hinchcliffe said in the planning conditions they are required to wash the vehicles wheels before they leave the site.

  1. Proposed Additional Housing in Follifoot:

a)    The clerk said she had spoken with Harrogate Borough Council regarding the demand for additional affordable housing in the village, they said they were currently unable to let the Parish Council have the statistics.

b)    The Chairman explained to those present about the proposed planning application for additional housing in Follifoot.  He explained no decision had been made by the Parish Council and would not be made until the planning application was submitted.

  1. Harrogate Borough Council:

a)    Green Waste Consultation – A consultation had been received which residents were invited to complete.  http://www1.harrogate.gov.uk/surveys/WasteCollect/green_garden_waste.htm

  1. Highways:

a)    A658 Underpass Improvements – The clerk explained she had spoken to NYCC regarding the improvements to the underpass, they had informed her Councillor Rebecca Burnett was dealing with the improvements.  The clerk said she was in correspondence with Councillor Burnett by email but had not yet managed to speak to her.  The clerk said she had also spoken to the Riding Stables who suggested a site meeting would be beneficial.

b)    The clerk said an email had been received from Councillor Burnett asking if the Parish Council would make a donation to the improvements of the underpass as they were looking to make the underpass usable by all.  The Parish Council said in principal they would consider a donation but would need further information on the scheme.  Action: The clerk to contact Councillor Burnett for further discussions on the matter.

c)    Inappropriate driving and speed of traffic on Rudding Lane:  The clerk said following complaints from residents regarding traffic on Rudding Lane she had reported it to NY Police who will work with 95 Alive and investigate the matter.

d)    Traffic Lights, Collins Bridge:  The clerk said she had received a complaint about the lights not working.  She was pleased to report they had been repaired.

e)    Traffic Islands, Rudding Lane – The clerk said the traffic islands had not been repaired and she continues to follow up the matter.

f)     NYCC – Draft Local Transport Plan Consultation:  The plan was discussed.

  1. Finance:

a)    Balance at the bank – Current £420.12 and Deposit Account £9,920.60

b)    Monthly Budget – Appendix 1

c)    Request for authorisation of expenditure – None

d)    Annual Precept meeting – Chairman MacDermid and Councillor Florance said they would attend a precept meeting.  Action:  Clerk to organise.

e)    Recording of the Budget, Actual and Variance: – The Chairman explained that he had been working with the clerk on a new financial format for the parish council.  He said further work is required and should be available for next month’s meeting.

f)     The Chairman said the six monthly Audit Report was complete and thanked M. Kettlewell for her help.

  1. Planning:

a)    Applications

i)             Unit 9, Follifoot Ridge Business Park, Pannal Road, Follifoot – Demolition of building and erection of replacement industrial building (Revised Scheme).  The Parish Council supported the application.

ii)            Ducks Nest Granary, Rudding Lane, Follifoot – Erection of single storey extension.  The Parish Council supported the application.

b)    No applications received since the agenda was compiled.

c)    Outcome of previous applications: None

  1. Wentworth, The Paddocks, Follifoot:  Following incorrect plans sent to the Parish Council, the correct plans were obtained.  The Parish Council had no objections.
  2. Date of next meeting: 8pm on 10th December 2015 in Follifoot Village Hall