12th September 2013

FOLLIFOOT WITH PLOMPTON PARISH COUNCIL
MEETING 12th September 2013

Present: Chairman B. Fisher, Vice Chairman N. MacDermid, Councillors T. Hall,
T. Martin, C. Gogna and two residents.

1. Apologies: Apologies received and accepted from Councillor’s E. Jones and C. Florance.

2. Declaration of interest in items on the agenda:  Councillor N. MacDermid declared an interest in item 8 and item 16.  Parish Clerk S. Hinchcliffe declared an interest in item 16.

3. Public Participation session: A resident enquired about Broadband at Plompton.  T. Hall explained the current situation and that the residents of Plompton should register their interest in Broadband at www.superfastnorthyorkshire.com  The clerk offered to put the details on the Follifoot website (www.follifoot.org) and in the Parish Magazine.

4. Minutes of the meeting held on 11th July 2013: The minutes were proposed by T. Hall and seconded by T. Martin.  Vice Chairman N. MacDermid signed them as a correct record.

5. Matters arising from the minutes:
a) Grass Verge Plompton (9c) – the clerk informed the Parish Council that Rudding Estate would reinstate the young oak trees on Plompton Road.

6. Chairman’s communications:
a) B. Fisher said a resident had expressed concern over the mile stone on Rudding Lane and enquired if it was still present.  N. MacDermid confirmed it was still present at the last asset inspection earlier in the year.

7. Matters concerning Plompton:
a) Plompton Sign Update – the clerk she had received an email which stated the sign would be replaced.  No timescale was given.
b) T. Hall said the waste bin by the phone kiosk had not been replaced.  Action: Clerk to request one from HBC
c) T. Hall said rubbish had been dumped by the phone kiosk.
Action: Clerk to organise for rubbish to be removed.

8. Phone Kiosk:
a) N. Macdermid reported on the progress of the information centre within the Phone Kiosk.  He reported he had spoken with Tourist Information who may have some free display equipment later in the year.
It was decided to hold a photography competition similar to Photographer for dating apps in NYC, and the winning entries would have their photographs made into postcards and sold in the information centre. Entries to nmacdermid@aol.com
Action: Clerk to organise advertising of competition.
Action: N. MacDermid to collate photographs.
Action: N. MacDermid to liaise with Tourist Information with regard to display equipment
b) The clerk said the Kiosk window frames were on order.

9. Annual Election Standing Order: The Standing Order for the annual election of the chair and vice chair was discussed.  The Parish Councillors unanimously agreed to adopt the standing order.

10. Bus Service:
a) Feedback from residents discussed.
b) North Yorkshire County Council (NYCC) proposal to reduce the frequency of the 770 service from Spring 2014 was discussed.  It was decided the chairman would write on behalf of the Parish Council to NYCC, Connexions and Transdev and County Councillor John Savage regarding the proposed reduction of service, with the objective of ensuring a frequent and reliable service is provided for the residents of Follifoot.
Harrogate Borough Council (HBC) has placed a consultation document and questionnaire on the HBC website, further details from www.northyorks.gov.uk/busconsultation.
Action: Clerk to prepare letters and publish the situation.
Action: All parish councillors to complete questionnaire and clerk to complete questionnaire on behalf of the Parish Council.

11. Rural Housing Meeting 26th September: Parish Councillors could not attend the meeting.

12. Maintenance Jobs: – The clerk said Andrew Walker has commenced the maintenance jobs to paint Kitty Corner Gates, Green Bench, bottom Bus Shelter and pointing at the Pound.

13. Forum: Holding a Forum was discussed.  It was decided a forum would not be held this October.

14. Litter Pick: The Litter Pick was arranged for Sunday 20th October at 2pm outside the Post Office/Village Shop.

15. Highways:
a) Overgrown footpath off Main Street – Action: Parish Clerk to write to resident who owns the bush which has overgrown the footpath and ask if it can be trimmed by a Parish Councillor.

16. FOFWRAP:  An update of FOFWRAP was given.  A discussion on a meeting with residents who have concerns over the recreation area was discussed and to be rearranged.

17. Clerk’s hours worked and salary:  The clerk’s hours and salary was discussed.  The Parish Councillors unanimously agreed the clerk could be paid for the additional 3 hours worked each week.

18. Finance:
a) Balance at the bank £772.28 in current account and £6,679.62 in deposit account, total of £7,451.90.

19. Request for authorisation of expenditure: None

20. Clerk’s correspondence:
a) Parish Council Consultations – The clerk asked if the Parish Councillors had any questions for the meeting on 25th September – there were no questions and no Parish Councillors were able to attend.
b) Letter from resident re: Rugby Club: The clerk said she had received and replied to a letter from a resident regarding concerns with the increase traffic issues with siting of the rugby club.
c) YLCA Branch Meeting on 7.10.13:  Councillors were unable to attend.  Action: Clerk to send apologies.
d) HBC Council Budget 2014/15: A letter and questionnaire had been received regarding Council Tax Freeze Grant 2014-15 and HBC’s Priorities for next 3 years.
Action: N. MacDermid to complete questionnaire.
e) Meeting for businesses and communities for Tour De France: The meeting was discussed.
f) Two Community magazines were available for Parish Councillors.

21. Planning:
a) Applications – none
b) Arrange a meeting for applications received since the agenda was compiled.
6.121.125. A.FUL 13/03511/FUL – 12 Leconfield Garth, Follifoot.  Erection of a Bay window. An application received and discussed, notice to go on the noticeboard for comments.  Action: Clerk to organise.
c) Outcome of previous applications: – none

22. Date of next meeting: Thursday 10th October 2013 at 8pm in
Follifoot Village Hall.