14th June 2012

FOLLIFOOT WITH PLOMPTON PARISH COUNCIL

Minutes of the Meeting held on Thursday 14th June 2012

PRESENT:

Chairman B. Fisher, Councillors’ C. Florance, E. Jones, N. MacDermid, C. Gogna, T. Hall

• Apologies: Apologies received from T. Martin and C. Bayliss.

• Declaration of interest in items on the agenda: N. MacDermid declared an interest in the Phone Kiosk, item 11 on the Agenda.

• Public Participation session: No public present.

• Minutes of the meeting held on 17th May 2012 : The minutes were proposed by

T. Hall and seconded by C. Florance, the minutes were signed by the Chairman as a correct record.

• Matters arising from the minutes:

• No 16) C. Florance said he had spoken with a Village Layman who sent his job description to C. Florance, which he will forward it to the clerk for distribution.

• Proposed Rugby Club Meeting 7.30pm Monday 2nd July : A presentation by Crest Homes regarding the proposed application to be held in the village hall. Members of the public are welcome to attend.

• Playground Meeting/Volunteers : T. Martin had started work on collating a list of volunteers to assist in organising a playground in Follifoot. B. Fisher asked the clerk to forward details so he can contact the relevant volunteers.

• Chairman’s communications:

• The chairman said he had received a draft lease for Kitty Corner from Rudding Estate. He asked the clerk to scan and email to the parish councillors for their comments.

• Matters concerning Plompton : T. Hall said the Plompton sign had still not been replaced. The clerk said she will contact Highways again.

• Highways:

• Traffic Management:

i) The clerk had received a letter from Highways regarding a 20mph zone in Follifoot. Highways said they will contact the Parish Council after the consultation process had taken place.

ii) The village shop continues to collect signatures for the 20’s Plenty petition.

iii) The clerk had received a letter from Highways regarding the possibility of double yellow lines at the top of Main Street . Highways said they would look into the matter and contact the Parish Council in due course.

• Phone Kiosk: The clerk informed the Parish Council that Berwins Solicitors had sent the landowners Solicitor the draft lease. The landowner said his solicitor is liaising with Berwins.

• Code of Conduct for Parish Councils : The draft Parish Council Code of Conduct was discussed. The chairman asked the clerk to forward it to the Parish Councillors; he said comments were welcome. The clerk said the new Code of Conduct is to be in place by 1st July 2012.

• Clerk’s correspondence:

• YLCA Training – the clerk said training was available for new Parish Councillors, dates were discussed and the clerk asked the Parish Councillors to email her if they wished to attend.

• Welcome Letter and Newsletters discussed. To be circulated in the Clerk’s Correspondence, the clerk asked for comments.

• Allerton Park Proposed Incinerator – The Parish Councillors requested that the clerk did not forward the emails and they agreed they would use the Marton cum Grafton website for future information ( www.marton-cum-grafton.org ).

• NYCC – The clerk said she had received correspondence regarding two vacancies on the committee. The chairman discussed the role of committee.

• YLCA – Correspondence had been received regarding Improvements to the Policy and legal Framework for Public Rights of Way. The chairman asked for the letter to be passed to T. Martin.

• NALC – Correspondence had been received regarding major infrastructure planning regime; the letter was discussed.

• Finance:

• Balance at the bank total of £10,357.49

• Request for authorisation of expenditure for £51.74 for Grass cutting, this was proposed by C. Fisher and seconded by C. Florance.

• Annual return: Review of the effectiveness of internal audit . The Parish Council considered the terms of reference and plan for internal audit provided a clear brief for the internal auditor who conducted the twice yearly audit thoroughly and to its satisfaction.

• Annual return: Review the effectiveness of internal controls: The Parish council gained assurance from the internal controls that were in place. These included written procedures, quarterly reconciliation of accounts and internal audit.

• Annual return: Assessment of the risks facing the Parish Council:

Risks relations to public and employee liability were covered by insurance, financial loss were mitigated by financial regulations. The Parish Councillors had received an updated Risk Assessment from the clerk, they unanimously agreed to implement it. The Chairman and clerk signed the document.

• Approval of Statement of Accounts for 2011-2012: The Parish Council resolved to approve the statements of accounts.

• Approval of annual governance statement 2011-2012: The Parish Council resolved to approve the annual governance statement.

• The Chairman read the letter from the internal auditor, referring to her audit for the year to the 31st March 2012. She confirmed the accounts were correctly maintained in accordance with the guidelines provided by the Parish Council and the YLCA. She noted that the authorisation for expenditure of the sum £13.50 for rent of village hall had not been recorded in the March meeting minutes;

T. Hall approved the expenditure and B. Fisher seconded it.

• Planning

• Applications

• Lido Leisure Park, Wetherby Road, Knaresborough 6.500.133.G.COU 12/01358/COU Application to change use of land to allow for the siting of 6 static caravans. The Parish Council had no objections.

• Hilltop House, Pannal Road, Follifoot 6.121.174.G.LB 12/01860/LB Listed building application for the erection of single storey extension and various internal alterations. The Parish Council had no objections.

• No applications had been received since the agenda was compiled

• Outcome of previous applications – Thistle Hill, Knaresborough 12/00223/BRPC. The event which contravened planning regulations had been cancelled, no further action taken.

• Date of next meeting: 12th July 2012 at 8.00pm in Follifoot Village Hall