2004 Minutes
15th January 2004 at 8.00pm.
Present: Chairman Councillor B.Fisher; Councillors P.Lupton; B.Butler; A. Martin; Mrs.E.Bolton; Mrs.A.Chetcuti; and Mrs U.Cansfield. One Parishioner was present. Apologies for absence from County Councillor W. Brewis, and District Councillor Mrs.C.Bayliss.
Minutes: the Minutes of the previous meeting held on 27 th November 2003, having been circulated, were adopted as a correct record. Proposed by Councillor Butler; seconded by Councillor Mrs.Chetcuti.
Matters arising: a new Bus Stop post and an up-to-date timetable is to be erected adjacent to the Harewood Arms. An alteration in the School Bus route has eliminated problems previously noted. An assurance has been received that allotments will be efficiently worked in the forthcoming season.
Chairman’s communications: a list of recent Local and Central Government circulars and reports was brought to the notice of the Council and are available from the Clerk.
Matters arising concerning Plompton: tree planting – Councillor Mrs Bolton reported that the ground has been cleared, and a 50% Grant had been approved for the planting in Autumn 2004.
Yorkshire Water: Harrogate Borough Council has been made aware of the on-going concerns regarding sewage smells. Councillor Fisher will pursue with Yorkshire Water the matter of effluent from Rudding Park being pumped into the system.
Parish Grant for grass cutting: the Clerk will forward application for the 2004 season of grass cutting and request that maintenance of the Horse Pond garden area be included.
Local Councillors Association meeting: the next meeting is on February 16 th 2004 when it is hoped that the Chief Constable will be present. Councillor Fisher will attend.
Highway matters: discussion re further complaints of obstruction by parked cars at the Memorial Bus stop; contact will be made by regular offenders. The Parish Council is not in favour of official road marking. The footpath – the bridleway Pannal Road to Haggs Road – work to be carried out to eliminate flooding.
Finance: thanks due to Councillors Butler and Fisher for preparing the Councils budget for 2004/2005. They suggested a Precept of £4800.00p, which was agreed by the Meeting. Proposed : Councillor Lupton, seconded Councillor Mrs. Cansfield.
The Clerks salary 2004/2005 to be £1025. Proposed Councillor Butler; seconded Councillor Mrs. Bolton.
Accounts to be paid:-
Subscription C.P.R.E. – £ 25.00p
Christmas tree expenses – £ 23.50p
Clerks ¼ salary – £250.00p
Proposed: Councillor Fisher, seconded Councillor Butler.
Clerks report: correspondence – received information re tree preservation Order at Priory Lodge; circular re meeting on Flood Prevention; grant to be made to Rudding Estate for
re-furbishment of the Post Office frontage; notice of seminar on proposed Regional Government on 10 th February 2004 at Council Offices.
Planning: received for comment – revised application for roof-line of garage at converted barn at Follifoot Ridge. Comments to be made before 3 rd February 2004.
General: thanks are due to Mr.D.Hinchley who flies the Village flag on appropriate occasions; to Mr.E.Tatterton for the facility of the seat and Tourist Board on his property; to Mr. Leeming for maintaining the Stocks area; and to Mrs.Kendall and Mr.Swales for attention to the bus shelters.
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19th February 2004 at 8.00pm.
Present: Chairman Councillor B.Fisher; Councillors P. Lupton; B. Butler; A.Martin; Mrs.E.Bolton; Mrs.A.Chetcuti. Apologies for absence from Councillor Mrs.U.Cansfield, and District Councillor Mrs.C.Bayliss. One Parishioner was present.
Minutes: the Minutes of the previous meeting held on 15 th January 2004, having been circulated, were adopted as a correct record. Proposed by Councillor Butler; seconded by Councillor Martin.
Matters arising: a new Bus Stop posts have been erected at the Harewood Arms and Memorial Bus Shelter. Steps are being taken to deal with the fouling of the Memorial Bus Shelter. A new waste bin will be supplied for the exterior of the Post Office.
Matters arising concerning Plompton: notification has been received that an application has been made to divert the Bridleway No.10 adjacent to the proposed development on the B6164 road. Failing objections, this diversion will become effective from April 2004.
Yorkshire Water: further consultations regarding sewage smells will be arranged in the near future.
Grass cutting: a quotation of £65.96 plus VAT for yearly maintenance of the Horsepond was not accepted. Any necessary work will be carried out voluntarily. The quotation of £8.30p plus VAT for grass cutting during the summer months has been accepted.
Annual litter pick: arrangements are being made for this to be carried out on April 18 th 2004. A notice asking for volunteers is to be put on the village noticeboard.
Local Councillors Association meeting: this was attended by Councillor Fisher. Mention was made of the facility available from NYCC whereby Parish Council records (ie Minute Books) can be stored, in suitable conditions, free of charge. Details were given of an address to which concerned residents can write to prevent “junk mail” being sent.
Highway matters: complaints have been received of pot-holes on Spofforth Lane, and on the Pannal Road, adjacent to the By-pass junction. The relevant authorities will be notified. An overhanging hedge on Spofforth Lane will be brought to the attention of the Rudding Estate. Concern was also expressed regarding the erosion of the footpath near the Cricket Field.
Finance: a report on the current balances was given to the meeting.
Clerks report and correspondence: circulars received concerning the revision of Planning policy by Central Government. Report on Local Transport Study and Environment Agency Study Pact.
Planning: following a complaint made by a Parishioner, the Clerk will enquire if all Planning Conditions have been complied with on the refurbishment of The Old Chapel Schoolroom.
General: Parish Council opinion was solicited regarding the future of the Royal Hall, Harrogate. It was felt that all avenues should be explored to secure the future of a Listed Building as an asset to the wider community.
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Thursday 25th March 2004 at 8.00 pm.
Present: Chairman Councillor B.Fisher; Councillors P.Lupton, A. Martin, Mrs.E.Bolton, and Mrs. U.Cansfield.
Apologies for absence from Councillors Mrs . A. Chetcuti.
County Councillor W.Brewis attended, also District Councillor Mrs.C.Bayliss.
Minutes: The Minutes of the previous meeting held on the 19 th February 2004 having been circulated, were adopted as a correct record.
Proposed Councillor Martin, Seconded Councillor Mrs. Bolton.
Matters Arising: new Bus-Stop signs and timetables are now in place near the Post Office and Memorial Bus Shelter. A new waste bin has been placed at the Post Office.
Chairman’s Communications: a letter of appreciation received from a Parishioner acknowledging support by the Council and particularly Mrs Pam Hubbard for repairs to the Bridleway between Haggs Road and A658.
Matters concerning Plompton: notification received that funding is now available for the Rural Safety scheme – junction improvement and signing at Plompton Rocks, to go ahead in 2004. The diversion of Bridleway 50, adjacent to St James Park on B6164 has been confirmed by the Solicitor to the Borough Council. Notice of this has been posted on Plompton Notice Board.
Yorkshire Water: no recent developments to report to this meeting.
Village Clean -up (Litter Pick): to take place by volunteers organised by Councillor Fisher on April 18 th – start at 2.00pm. The necessary equipment to be supplied by the Borough Council.
Highway matters: potholes on Pannal Road adjacent to the By-pass have further deteriorated, and one on Collins Bridge on Rudding Lane has been reported. Collapse of the footpath on Pellentine Road and flooding at the Bus Stop are again complained of. These matters will be brought to the attention of the Highways Authorities with a request for urgent action. Notification has been received that due to lack of funding, the re-surfacing of Main Street, Follifoot will not now take place in 2004. Damage to the Village Green caused by recent electrical excavations has been re-seeded, and the Highways Authority has promised to monitor the progress of growth.
Proposals for Village improvements (at Rudding Arch and the Cricket Field): Rudding Estate have requested the opinion and possible support for extending the cobbled walkway from under Rudding Arch to the footpath near the flagpole, together with lowering the grass verges. The Parish Council would endorse this enhancement. A new roadway around the cricket ground will lead to a new car parking area, and Rudding Estate have offered to make an extended footpath from the car parking area through the woodland to Pannal Road, making a circular “concessionary” footpath, and this was endorsed by the Council. Rudding Estate has also offered some land for a children’s play area and a sports area, to the right of the Cricket Field. When it comes to your injuries during sports activities that can cause the bones of the foot to break or fracture, we help you find the best foot and ankle surgeon who can offer the best surgical and non-surgical treatments for the foot and ankle. The Council supported the proposal, but agreed that further research into Health and Safety regulations, and Insurance and maintenance matters was needed. Councillor Fisher will start researching.
Finance: end of financial year accounts to be paid: –
¼ salary £250.00
Year’s expenses £146.10
Hire of Village Hall £ 61.00
Magazine subscriptions £ 7.50
Clerks report and correspondence: circulars received and available for inspection – Rural Broadband; Harrogate District Plan (selective alterations); Procedures on mis-conduct of Councillors; Harrogate and District Community Plan; and Notice of Standards Committee meeting.
Planning matters: various decisions on recent applications were reported to the meeting, and a report on a verbal reply to the enquiry on several concerns re the conversion of the Old Chapel School Room to a residential property. This matter is in the hands of the Borough Engineers.
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Minutes of the meeting of the Parish Council held on Thursday 22nd April 2004 at 8 pm in the Village Hall
PRESENT: Councillors B. Fisher (Chairman), E. Bolton, B. Butler, U. Cansfield, A. Chetcuti, P. Lupton, T. Martin. County Councillor W. Brewis.
Retirement of Parish Clerk and appointment of new Clerk
Mrs. Pam Hubbard was retiring after many years service in the post. Thanks and appreciation were extended for her contribution. An evening to mark her retirement will be held on 23rd June.
The Chairman requested ratification for her replacement
Mrs. Christine Woodman.
Proposed: U. Cansfield Seconded: E. Bolton
Minutes of previous meeting held on 25.3.2004
It was noted that B. Butler had sent his apologies.
The minutes were accepted as a true record.
Proposed: U. Cansfield Seconded: T. Martin
Matters arising from the minutes
Main Street – concern about the condition of the road surface plus the apparent increase in heavy vehicles passing through the village. It was resolved to write to the Director of Environment on these matters. County Councillor Brewis undertook to raise the problem with the relevant officer and pointed out that monies to repair Main Street may not be available in the current financial year.
Rudding Estate proposals – The Chairman reported his contact with the Local Council’s Association who advised that it would be necessary to formalise any arrangement with the Estate in order to qualify for grants. It was vital that good quality equipment was purchased and the requirement for weekly inspection plus an annual ROSPA inspection were noted. Insurance had still to be investigated. Availability of grants and a training course provided by Askham Bryan College would be followed up together with a visit to the playground at North Deighton. It was envisaged this provision was most likely to be for younger children accompanied by their parents, although the importance of consulting with children in general was acknowledged. It had been established that dog owners would be responsible for disposing of any waste produced as no grant was available to provide bins and the local authority did not have sufficient resources to arrange to empty them.
The Parish Council will continue to work with these proposals.
Chairman’s communications
Flooding by Horsepond Beck – some drains had been treated in the previous week, but the problem still remained. It was resolved to write to the Highways Department to request action.
Society of local Council Clerks – discussion on membership deferred to next meeting.
Matters concerning Plompton
There were none
Highways
Letter from the Divisional Engineer dated 8.4.04 to inform that a special device would be used to determine the condition of the Main Street road surface, any potholes would be filled in, part of the pavement on Pellentine Road was scheduled for repair and the drains were due to be jetted ( see items 3 and 4 ).
Finance
Internal Audit – accounts for 2003/04 examined by Peter Carney and found to be in order. Discussion on monitoring telephone expenses will be followed up by Chairman with Clerk.
Balance at bank on 1.4.2004: £3925.07 of which £103.57 is held on behalf of a former village Youth Club.
Council Clerks Guide – it was resolved to purchase this at a cost of £10.75
Proposed: B. Butler Seconded: T. Martin
Clerk’s correspondence
Police newsletter and information on consultation on community safety via e mail;
Standards sub-committee minutes; North Yorkshire C.C. agenda for Harrogate area committee; ‘action for sustainability’ newsletter; Campaign to Protect Rural England A.G.M. notice plus newsletters on planning, transport and rural matters; burial law and policy in the 21 st. century – consultation.
Papers to be circulated to councillors.
Consultation questionnaires on social inclusion and corporate priorities
It was agreed that the Chairman would complete these on behalf of the Parish Council
Planning matters
Two applications received for comment: 13 Leconfield Garth and 8 Plompton Square. Planning enforcement: Wingate Farm – UPVC windows replaced with timber; Methodist schoolroom – new roof tiles likely to weather to match old, soakaway still under investigation. Planning decision – Follifoot Ridge revised scheme for garage roof approved with conditions. Noted that the first planning application for a garage with single storey link extension at this address is subject to an appeal – councillors expressed concern and are to investigate the possibility of making further representations. Public footpath diversion order – notice received.
Dates for future meetings
These were approved and will be posted on noticeboards, Follifoot website and in the Parish Magazine.
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Minutes of the meeting of the Parish Council held on Thursday 20 May 2004 in the Village Hall
Present : Councillors E. Bolton, P. Lupton, A. Martin, U. Cansfield, A. Chetcuti, J. B. Butler ( Chairman )
Apologies : County Councillor W. Brewis – family illness, Councillor B Fisher – vacation.
Minutes of the previous meeting held on 22 April 2004 were accepted as a true record.
Proposed: A. Martin
Seconded: E. Bolton
Matters arising from the minutes:
Highways – Part of the pavement on Pellentine Road has now been repaired. Refuse lorries have had to use the pavement in order to make collections because of cars parked on this narrow road. Lorry drivers have been asked to note registration numbers and contact will be made with owners to try to resolve the difficulties arising on refuse collection days.
Letters to highways department re. Main Street repair have been acknowledged but no response received on the points made as yet. Blocked drains jetted, the remainder will be dealt with as part of the twice yearly clean.
Freeman’s Corner – difficulties in making a timely left filter onto Wetherby Road raised and discussed. It was resolved to write to the Highways department to request remedial action.
Society of Local Council Clerks – there were no apparent advantages to joining this organisation at present.
Chairman’s communications:
There were none.
Matters concerning Plompton
Junction improvements and signing – Plumpton Rocks. Copy memo received requesting that an instruction be issued for works to be implemented.
Finance:
A) Receipts to date £ 3370.48 for allotment rental, Parish precept and VAT refund. Payments £10.75.
Balance at bank £7295.55
Approval given for the following payments:- Subscriptions to Yorkshire local councils associations and Yorkshire rural community Council £143 and £25; insurance £212.92; Clerks expenses £10.08; Jespers £65; Follifoot Church donation £25; grasscutting £35.55
Proposed: E. Bolton
Seconded: U. Cansfield
Clerks correspondence:
Yorkshire local councils associations meeting with Chief constable 25.5.04; Newsletters from PCT and on recycling; stop smoking literature; Annual report Planning enforcement and Appeals section; notice of Harrogate district cultural partnership conference 18.6.04; Clerks and Councils direct magazine.
Papers circulated to councillors.
Planning matters:
Two new applications for comment – Rudfarlington Farm for 7 new stables and car parking. The councillors raised no objections. Lido caravan park, Knaresborough to replace touring site with 21 static caravans plus access road. The councillors supported the proposal providing there was adequate screening for the development.
Planning decisions – Rudding caravan park – erection of timber lodges agreed subject to conditions. Wingate Farm stables refused as it was a development in green belt land.
Query made re. a caravan occupied and sited in a field off Haggs Lane. The situation regarding this would be clarified.
Date of next meeting:
The annual meeting of the Parish Council will be held on24 June 2004 at 8 p.m. in the Village Hall.
Thanks and appreciation were extended to Peter Lupton who was standing down after many years as a Parish Councillor.
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MINUTES OF THE ANNUAL MEETING HELD ON THURSDAY 24 JUNE 2004
PRESENT: Councillors E. Bolton, B. Fisher ( Chairman ), M. Mitton, A. Chetcuti, U. Cansfield and County Councillor B. Brewis.
Apologies: Councillors B. Butler and A. Martin – vacation and District Councillor C. Bayliss
The Chaiman welcomed M. Mitton to his first meeting as a Parish Councillor.
1.i) Election of Chairman
B. Fisher was duly elected, proposed by U. Cansfield and seconded by E. Bolton.
The acceptance of office was signed by B. Fisher.
1.ii) Election of Vice Chairman
B. Butler was duly elected, proposed by U. Cansfield and seconded by A. Chetcuti.
1.iii) Representative for the Village Hall committee
T. Martin was unanimously elected
Declaration of Interest forms were circulated to the councillors for completion and return to the Monitoring Officer.
The matter of a School Governor nomination was raised by A. Chetcuti as she had stepped down from this position. The question of whether a Parish Council representative was still required was being clarified by the school. In the meantime, B. Fisher was proposed by A. Chetcuti and seconded by U. Cansfield as a School Governor representative if required. The Clerk to inform the Chair of the Governors.
Minutes of the meeting held on 20 May 2004
Accepted as a true record.
Proposed by U. Cansfield and seconded by E. Bolton.
The Chairman informed the meeting that the discretionary footpath on Rudding Estate land had been formally opened on 21 June by Pam Hubbard and photographs of the occasion had been sent to the local newspaper.
Thanks were due to all for their contribution to the success of the evening that marked the retirement of Pam Hubbard on 23 June.
Matters arising from the minutes
Highways – Main Street – a letter received from NYCC Maintenance Manager, D. Bowe stating that the condition of the street did not represent a priority but would be made safe by patching the road surface. The Chairman followed up with a ‘phone discussion in which the NYCC position was restated. B. Brewis has raised the matter with the Chairman of the relevant committee. It was noted that the Highways department had been marking the road surface during the week, possibly with a view to preparing for the minor repairs promised. Noise pollution caused by local heavy lorries most notably in the early hours of the morning was discussed. The Clerk to contact the Spofforth Clerk to find out if any similar concerns had been raised by residents there.
Freeman’s Corner – letter acknowledged by the Divisional Engineer.
The Chairman wished to record the appreciation of the Parish Council to Mark Mackaness for arranging to cut the grass at Kitty Corner and the verges on Pannal Road.
Chairman’s communications
a) Yorkshire Water – a letter received to inform that it had not been possible to locate the odours on Main Street. A larger pump was to be installed at the pumping station at Kitty Corner that might address the problem. It was suggested that the installation of a flow meter at Rudding Gates would be helpful in determining the level of effluent discharging from the Rudding House/Hotel/ Caravan complex that may be contributing to the problems in lower Main Street.
Any resident detecting odours should report them on 0841 242429
b) Footpath proposals for the village made by T. Martin. These were discussed and M. Mitton agreed to look at them in more detail. It was suggested that preliminary discussions should take place in due course with representatives of the local estates.
5. Plompton
There were no matters for discussion.
6. Highways
Bus stop – concerns expressed regarding the safety of residents as cars are parked in the area of the ‘bus shelter. It was noted that NYCC had supplied information regarding parking restrictions. These could be employed as a last resort. The Chairman agreed to contact the Community Policeman for advice prior to further action.
Finance
a) Balance at bank
£6768.27
b) Request for authorisation of expenditure
Grasscutting for May – £19.51;
Subscription to Playing Fields Association – £20
Clerk’s salary to 30.6.04 – £540.37 ; Beverages for Pam Hubbard’s presentation – £78.
Quotation to replace gate to Pound from C. Taylor accepted at £180 Chairman’s allowance deferred at his request.
External Audit – Annual return for year ending 31.3.04
i) Approval of accounts
The councillors resolved to approve the annual accounts.
Proposed: E. Bolton. Seconded: U.Cansfield.
ii) Approval of Statement of Assurance
The councillors resolved to approve the statement of assurance.
Proposed: M. Mitton. Seconded: A. Chetcuti.
Bank Mandate – approval for continuation of banking with HSBC
The councillors resolved that the accounts be continued with HSBC in accordance with the terms of the mandate.
Proposed: E. Bolton. Seconded M. Mitton
8. Clerks Correspondence
CPRE magazines; Periodic Electoral Review – consultation document; Local government review of two tier area in Yorkshire and Humberside – final recommendations; Harrogate District playing pitch strategy; Police – community brief newsletter; NYCC area committee for Harrogate meeting agenda; Action for sustainability newsletter.
Planning Matters
Decisions: approved with conditions – 13 Leconfield Garth; Arch Cottage, Rudding Dower; tree felling at Priory Lodge. Refused – 8 Plompton Square.
Date of next meeting
Thursday 22 July 2004
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MINUTES OF THE PARISH COUNCIL MEETING HELD ON 22 JULY 2004
PRESENT: Councillors J B Butler, E Bolton, U Cansfield, T Martin, M Mitton, B Fisher (chairman)
District councillor C Bayliss
Members of the Ridsdale family (for part of the meeting)
APOLOGIES: None
Minutes of the meeting held on 24.6.04
Accepted as a true record.
Proposed: E Bolton
Seconded: U Cansfield
Matters Arising
Main Street traffic – The Ridsdale family were present for this item. The Chairman acknowledged that the family had a business to run and to make their living. However a number of submissions had been made to the Parish Council regarding the noise made by lorries travelling on Main Street. Mr K Ridsdale explained that he had five lorries and the noise created was greater when the vehicles were empty. He wanted to help to ease the problem, drivers have been told to drive slowly up the street, but the uneven road surface did add to the difficulties. Mr Ridsdale would try to ensure that some adjustments were made to the routing of his lorries.
It was noted that some patching of the road surface was to take place, but a bid for complete re surfacing was to be resubmitted by officers for the next financial year 2005-06
A query about possible widening of the junction at Spofforth Road/ Haggs Road as part of a rural safety scheme together with further representations about Main Street would be made by the Chairman.
School governor representation – letter nominating Chairman acknowledged. A further response will be made once the governing body composition is clarified.
Footpath Proposals – discussed and resolved that T Martin would copy his paper for circulation to all Parish Councillors. He drew their attention to an article in the current issue of the CPRE magazine. It was important to know the opinion of the wider community too. This would be an agenda item for the September meeting.
Freeman’s Corner – slip road proposal to be discussed between NYCC officers and outcome communicated in due course.
Chairman’s communications
A card from Pam Hubbard to thank the councillors for the events and gifts presented to mark her retirement as Parish Clerk.
Plompton
It was noted that work had started on the rural safety scheme.
E Bolton stated that the Plompton village sign needed re painting. A sign writer, Suzanne Thorpe would be asked to contact E Bolton with a view to preparing a quotation for this work which would then be brought to a future meeting for a decision on expenditure.
Highways
Road closure – for footpath construction on Spofforth Road for up to four weeks. Concerns about buses only stopping at the top of Main Street for this period. Chairman agreed to contact Highways to explore ways to resolve the difficulty.
Footpaths – T. Martin pointed out that Aketon Bank and Gilders Bridge, Plompton Road overgrown with weeds. The Clerk to write to Highways to request their removal.
Finance
a) Balance at Bank – at 30.6.04 was £6110.34 including uncashed cheques of £117.51 and interest earned of £19.46
b) Request for authorisation of expenditure – £19. 51 for May/June grass cutting and £6 to YLCA’s for booklet on ‘Chairmanship and Standing orders’
Proposed: B Butler
Seconded: T Martin
Clerk’s correspondence
Notice of four conferences; magazines from Playing Fields Association, Harrogate PCT, Clerks and Councils Direct, safer communities partnership; Declarations of interest for councillors – advice notes from Harrogate Council and YLCA’s; Harrogate council standards sub committee minutes and playing pitch strategy; local government review documents; NYCC Harrogate area committee agenda and ‘Thank you’ card from Eileen Watson.
Planning
Three applications since the last meeting, one amended for stabling at Wingate Farm. Some discussion about differences between recreational and agricultural applications. Information re. a firm proposal for forestry work on the Rudding Estate had been requested and would be circulated to Councillors in due course.
Date of next meeting
19 August 2004
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MINUTES OF THE MEETING HELD ON 19 AUGUST 2004
PRESENT: Councillors E Bolton, U Cansfield, B Butler (Chairman), T Martin, M Mitton. County Councillor B Brewis
APOLOGIES: A Chetcuti – vacation, B Fisher – vacation, C Bayliss
Minutes of the meeting held on 22.7.04
Correction – A Chetcuti was present
Proposed: T Martin
Seconded: M Mitton
Matters Arising
Main Street Traffic – letter sent to NYCC Traffic Manager with proposals to part resolve present problems
Bus stop – no actions to report
Overgrown footpaths – letter written to Highways, acknowledgement received
Footpath proposals – information circulated to councillors for consideration, following discussion it was resolved to defer the item to the October meeting to allow for maximum attendance
Chairman’s Communications
Seat beside lower ‘bus stop needs re painting. Clerk to progress this.
Horse pond – in need of a clear up – working party to progress in near future
Kitty Corner – noted that new pumping station completed.
Reflectors on verge need replacement – Clerk to contact Highways. Query re. condition of walnut tree – Clerk to enquire of P Lupton. Nature boards in need of repair – T Martin to investigate and report back
Plompton
Rural Safety – junction improvement and signage completed – Clerk to write letter of thanks to NYCC
New signage board – not possible to progress as suggested at last meeting. T Martin to investigate and report back
‘Phone box – letter from BT to inform of consultation period (ends 22.9.04) on proposals to remove it as it is used infrequently. Noted box is a Listed Building. E Bolton to obtain views of residents. Clerk to write to BT with outcome.
Highways
Willow tree obscuring street light on Pannal Road – Clerk to write to Highways
Request from parishioner for refuse bin to be placed in lay-by n Plompton Road. Noted that this matter had been raised with Harrogate Council in the past and that the request had been rejected.
Craters in the Spofforth and Pannal Roads – noted that these could potentially cause damage to vehicles – Clerk to contact Highways to request repair.
Finance
Balance at bank – £ 6084.84 including two uncashed cheques to the value of £ 25.51
Request for authorisation of expenditure – £ 19.51 for grass utting, £ 10.08 to Clerk for stamps.
Proposed: T Martin
Seconded: M Mitton
Clerk’s Report
Correspondence received since the last meeting: YLCA’s annual report, accounts and other communications
NYCC – Rights of way, access information, notices and leaflets – Social Services Department customer relations unit information – Up date on referendum on regional/local government review – Affirmation of vows letter and posters. Harrogate Council – Summary Best Value performance plan – Local Development framework consultation (by 17.9.04) – Concessionary fares scheme for rail travel.
Proposed changes to draft revised regional guidance for Yorks/Humber
Powergen – community power information leaflet.
Planning
Wingate Farm stables – noted that the initial application for 14 stables is now the subject of an appeal. No additional representations to be made.
Date of next meeting
23 September 2004
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MINUTES OF THE MEETING HELD ON 23 SEPTEMBER 2004
Present: Councillors E. Bolton, U. Cansfield, T. Martin, B. Butler, B. Fisher (Chairman), A. Chetcuti, M. Mitton
Apologies: District Councillor C. Bayliss, C. Woodman (Clerk)
Minutes of previous meeting – held on 19.8.04
Accepted as a correct record
Proposed: T. Martin
Seconded: E. Bolton
Matters arising from the Minutes
Overgrown footpaths – reply received – noted that Aketon area cleared, Gilders Bridge still to be done. Clerk to write again to request the matter be dealt with.
Top ‘bus stop/cars parking – Chairman unable to contact community policeman as he is not in work at present. To contact him when he is back on duty.
Spofforth Road/Haggs Road junction – reply received re. proposal to alter junction to facilitate a right turn. Scheme has been put forward for inclusion on the Minor Capital Schemes Reserve list which is reviewed annually.
Kitty Corner – reply received – missing reflector will be replaced, road surface to be patched in next three months. Walnut tree has disappeared. T. Martin reported he had inspected the Nature Boards and found them to be in poor condition. He spoke to the Follifoot school head teacher who will think about ideas for replacement and contact him again in due course.
Seat at Horsepond Beck – re painted by Brian Swales – thanks extended to him for this.
Plompton – new signage a draft design circulated by T. Martin. Cost £150 approximately. A further quotation to be sought. T. Martin to obtain.
Telephone box – reply to letter from B. T. assuring that no action will be taken until matters raised by the Council are resolved.
Chairman’s Communications
Cricket ground – The Chairman reported his invitation to a meeting with M. Mackaness and two members of the cricket club committee to hear a proposal to demolish the existing pavilion and move it to another site in the grounds incorporating tennis courts plus a small football pitch for the use of the school. Rudding Estate/Cricket Club wanted the views of the Council prior to an application for planning approval. The Council resolved to assess the plans when they are put before them.
Fundraising event 2005 – Chairman attended a meeting at Priory Lodge. Mrs Lupton plans to hold an Open Garden day in August for a hospital charity using the Village Hall for teas. Three other village gardens needed to volunteer.
Skipton Local Produce Festival – leaflets received for this event to be held in October.
Yorkshire Water – letter to inform Council that action to remove sewage smells has been completed. This will continue to be monitored by residents.
Matters concerning Plompton
None to report.
Highways
Reported that the footpath on Pannal Road near the Cricket Field was still overgrown after cutting. Clerk to write to Highways.
Finance
Balance at Bank – £ 6075.25 including receipt of £20 from HSBC to compensate for mistakes in processing telephone banking application.
External Audit/valuation of assets – 2003- 04 Audit concluded satisfactorily. Future years require a valuation of village assets. Yorkshire Local Councils Associations consulted on process for this.
Request for authorisation of expenditure – £19. 51 x 2 for grass cutting
External Audit fee – £141 Clerk’s salary – £555. 22
Proposed: T. Martin Seconded: M. Mitton
The Council resolved to bring the Clerk’s remuneration in line with recommended national salary scales.
Proposed: B. Fisher Seconded: T. Martin
Precept 2005-06 – committee comprising B. Fisher, B. Butler, M. Mitton and Clerk to meet in December to decide on monies required.
Clerk’s Correspondence
NYCC – information re. Community Development fund and Village Road Safety scheme. Harrogate Council – consultation on licensing policy, letters re. International Centre, landscape character assessment, future ownership of council housing. York and N. Yorks social enterprise directory. Newsletters from CPRE, PCT, Clerks and Council’s Direct, Harrogate District Sports Council. Follifoot School re appointment of B. Fisher as school governor. Consultation papers on Code of Conduct for Local Government employees.
Planning Matters
New applications: Rudfarlington Farm for 10 stables(revised), farm building at Thistle Hill, covered way extension at Follifoot School – no objections.
Applications granted with conditions: the Old Chapel, Rudfarlington ‘phone mast, Rudding chalets change of condition.
Application refused: Rudfarlington stables and tack shop.
Planning enforcements: High Moor Stud and Follifoot Ridge cottage – breach of planning conditions. Leconfield Garth – clarification of status of building works.
Date of Next Meeting
Thursday 21 October
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MINUTES OF THE MEETING HELD ON 21 OCTOBER 2004
Present: Councillors E Bolton, U Cansfield, T Martin, B Butler, B Fisher (Chairman), M Mitton
Apologies: A Chetcuti – family commitments
Minutes of previous meeting – Held on 23.9.04
Accepted as a correct record. Thanks to A Chetcuti for taking notes of the meeting.
Proposed: E Bolton
Seconded: T Martin
Matters arising from the Minutes
Overgrown footpaths – Letter from NYCC Highways requesting a site meeting to clarify work required. B Fisher to contact officer concerned re. Pannal Road and Aketon.
Nature boards at Kitty Corner. T Martin had nothing further to report – will speak to Head teacher again in next few weeks.
Plompton signage – a formal quotation awaited from Image Works. T Martin reported that the works would be carried out at cost only.
Fund raising event 2005 – Mrs Lupton had approached the Chairman to request clarification of the previous minute on this matter, the Open Gardens event is being organised on behalf of the Friends of Harrogate Hospital.
Chairman’s Communications
Top ‘bus stop, Main Street – A letter received from a resident outlining the difficulty experienced in mounting the ‘bus when cars are parked at the ‘bus stop. Chairman has been in touch with the Community Policeman who has agreed to place notices on cars. Clerk to write to Highways to request that a ‘no parking ‘ sign be installed. Chairman to ask ‘bus company to re fix the timetable.
Cricket Club plans – contact from a member enquiring about the outcome of the Parish Council’s discussions, he was informed that the councillors would await receipt of plans before forming a view.
Amenity Access Assessment within the Parish of Follifoot with Plompton
T Martin introduced his discussion document. The councillors welcomed the proposal which was centred round existing tracks and included Plompton. It was thought that inclusion of bridleways would enhance the proposed amenity. Agreed that the next step would be to establish if local landowners were interested in principle with the ideas. By the next meeting, T Martin agreed to review the proposals and B Fisher draft a supporting letter seeking the views of those likely to be affected.
5. Matters concerning Plompton
There were none.
6. Finance
a) Balance at the Bank – Deposit account – £ 7531.02. Second instalment of precept received in the sum of £ 2400. Current account balance – £ 70.83.
b) Request for authorisation of expenditure – £ 180 for a new gate for the Pound £ 9.75 for the final grass cut.
Proposed: B Butler
Seconded: M Mitton
Internal Audit – letter from P Carney who had examined the accounts for the year to 30.9.04 and found them to be in order.
7. Clerk’s Correspondence
Harrogate Council:- Standards committee minutes, leaflets on domestic refuse collection and fireworks legislation, summary of Corporate strategy, allotments – request for information. DEFRA – Clean Neighbourhoods – consultation. NYCC council plan 2004-07. Yorkshire Rural Community Council annual report and AGM. A guide to the Disability Discrimination Act and how it relates to outdoor play areas. The Local Channel – making the web local – flyer. PCT newsletter. Periodic Electoral review of NYCC – final recommendations. CPRE – Countryside Voice magazine. Members Interests – new guidance from the Standards Board.
Items requiring further action:-
A Guide to becoming a Quality Council – to be discussed at the next meeting of the Parish Council.
Fulwith Mill Farm – trustees have deposited a plan with NYCC affecting access to parts of the land. T Martin to arrange to view the map and report back to councillors.
Planning
Applications allowed with conditions – Rudding House – extension /conservatory plus listed building consent. Wingate Farm – 13 stables plus 10 parking spaces.
Appeal – Follifoot Ridge Farm – garden room plus alterations to garage – allowed.
Confirmation of Tree Preservation Order – Priory Lodge.
New application – Aketon Lodge Farm – side and front extensions.
Date of Next Meeting
Thursday 25 November at 8 pm.
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CHAIRMAN’S REPORT TO THE ANNUAL ASSEMBLY -14TH APRIL 2005
The Parish Council met on 10 occasions during the past year; three of these were attended by District Councillor Bayliss, and four were attended by County Councillor Brewis. Parishioners were present on three occasions. The Council would like to see more Parishioners attend future meetings, and once again I would like to say that Parishioners are welcome to attend meetings.
During the past year our long serving Clerk to the Council, Pam Hubbard retired, and Christine Woodman replaced Pam as the Clerk. A presentation was made to Pam last May. A large number of Parishioners attended this presentation, which was made by the Mayor of Harrogate. Christine Woodman has settled in to her new position very well, and has made a positive contribution to the Council. On behalf of the Council, I would like to thank her for her excellent contribution, which has been made at a time of many changes to Parish Councils.
Peter Lupton also retired as a Councillor during the year. Peter had been a Councillor for many years, and worked very hard during this time. I would like to thank him for his efforts during his many years service, on behalf of the Council. Mike Mitton replaced Peter as Councillor, and we welcome him to the team.
I would like to thank all the Councillors for their hard work during the year. It can sometimes be a thankless task, but I do very much appreciate the support they have given me, and the support they have given to the Villages of Follifoot and Plompton.
PLOMPTON – The road safety scheme at Plompton was completed during the year, and we are satisfied with the end result. The tree planting was also completed during the year, and this will ensure a woodland for many years to come. The residents are to be congratulated on their efforts and thanked for their financial contribution.
A new road sign is to be placed at the entrance to the village, and this will be installed during the next month or two.
YORKSHIRE WATER – work was carried out in installing a new and larger pump at Kitty Corner, and since the installation of this there has been no complaints of smells. We will continue to monitor the situation throughout the summer, but we do hope that the new enlarged pump has solved the problem. A number of complaints have been made to Yorkshire Water about a water leak on the Plompton Road, about a hundred metres past the Church, where the water flows across the road right on the bend in the road. During periods of cold weather this freezes and creates extremely dangerous conditions. We will continue to complain to YW until they stop this leak.
HIGHWAYS – there have been a number of complaints by residents about the condition of roads, pavements, and overhanging trees during the year. Most have been dealt with promptly, however there are a number of problems still outstanding, and we continue to talk with NYCC about these problems. We still receive complaints about the noise created by heavy lorries passing up and down the Main Street. We have talked to NYCC about this, and various suggestions to alleviate the problems have been made to NYCC. We have also discussed the problem with the owners of the lorries, who do
everything they can to minimise the noise problem. We do feel that the best way forward is one of discussion and cooperation, and we do hope that NYCC will listen to our suggestions so that this problem is resolved for once and all.
The contribution of both The Rudding Estate, and Rudding Park, in supporting the village is greatly appreciated by the Parish Council. Both continue to cut verges for us, and clean and cut Kitty Corner, plus they contribute in many other ways. This is carried out on a voluntary basis.
GRASS CUTTING – the grass surrounding the Pound and the Village Green was satisfactory during 2004. Grant aid of £70 was made available towards the cost.
ENVIRONMENTAL ENHANCEMENT – The Village clean-up was a great success last April , although it has to be said that the volunteers cleared a record amount of rubbish. I would like to thank all those volunteers who helped with this difficult, and messy task. This year there was not quite so much litter, although the day after the clean-up, quite a lot of litter had been deposited down the Knaresborough Road. It is our intention to try and obtain some litter bins from HBC.
Rudding Estate have resurfaced the area leading to and underneath Rudding Arch and re-grassed either side. This area really does look nice now, and the Arch is particularly beautiful at night when it is floodlit. It really does enhance the village.
A new bench has been placed on the public footpath which “runs” from The Paddocks to the old railway line. It is located in a place where anyone who sits there can have an excellent view of the Village. The Bench was donated by Mark Mackaness, in memory of his father.
The new footpath along the old railway line has now opened, and this creates a circular public footpath through some lovely countryside. It is a lovely path and will continue to improve with maturity. For those who have not taken this walk, I would thoroughly recommend it.
A Permissive footpath around the Cricket ground and through the woods to the Pannal Road was opened during the year, and this also has been deemed to be very successful, with many Parishioners now using this path.
It is possible that a children’s playground will be built on land near to the Cricket ground. This is in the very early stages of discussion, and there are a number of problems to be resolved, however this an exciting project, and will be a definite enhancement to the village.
FINANCE – generally our finances are in reasonable shape. As a Council we are very aware of our responsibilities, and we do keep a tight control on our costs.
A donation of £500 was made to the Village Hall Committee towards some new chairs that were badly needed in the Village Hall.
National Auditors completed the 2003/2004 to their satisfaction. Thanks are due to Peter Carney for continuing to act as our Internal Auditor.
A detailed Register of Village Assets was completed during the year, for Insurance purposes. The Register is available to any resident for inspection at any time.
PLANNING – thirty two applications, including appeals and re-submissions were referred to the Parish Council for comment. Most applications were for alterations or extensions.
GENERAL – numerous Government publications, both from Central and Local Offices, continue to be sent to the Council. All need to be assessed, as some are relevant to us, however many are not. We are sometimes nearly “buried” in paper.
We now have systems in place to comply with “The Freedom of Information Act” thanks to much hard work by Christine Woodman. Parishioners, or indeed anyone else, are able to see anything they wish from the Parish Council.
At the time of detailing the village assets, it was decided to sift through the Parish Council records that were stored in the basement of the Village Hall. Minutes of every Parish Council Meeting since 1896 have been maintained, and there were many records, photographs, old documents, maps, books, financial accounts and receipts dating back many years in the basement. These were slowly deteriorating in the dampness of the basement. NYCC offers a free archiving service, at North Allerton, where any old documents etc are stored in temperature and moisture controlled conditions. The Council decided to make use of these facilities, and all of the documents and Minute and Account books etc, are now there where they should remain in good condition. We are hoping that NYCC will carry out an inventory for us. I should stress that all that has been deposited by the Council remain in the ownership of Follifoot with Plompton Parish Council, and they are available for inspection at North Allerton during normal working hours by the general public.
The Council continues to use the Follifoot website to “post” information and notices. Thanks are due to Kevin Duckenfield for maintaining this on our behalf.
Meetings of the Local Councils Association have been attended. Their advice has been sought on numerous occasions, and we thank them for this.
I would like to thank David Hinchley for ensuring that the flag is “flying” on all occasions it is required. Brian Swailes and Peigi Kendall are due thanks for helping to keep the bus shelters clean and tidy. Thanks to Ann and Andy Dewsnip who help so many in the village, and also for their help to the Council. Thanks are also due to
Mr Leeming for keeping the area around the Stocks neat and tidy.
We welcome all newcomers to the village, and we do hope that they will become involved with village activities, and we hope that they enjoy living in our lovely village. Neighbourly involvement not only fosters good relations but it does help with security. We do have a new Community Policeman, and I have already had a meeting with him. We will welcome his involvement with Follifoot and Plompton. We do have a Neighbourhood Watch scheme and I, on behalf of Councillor Martin, will give a brief update on the Scheme later in the meeting.
Last, but not least, our District Councillor, Caroline Bayliss has been appointed the Mayor of Harrogate for the next 12 months. We are obviously very pleased about this, and we do pass on our sincere congratulations on behalf of the residents of Follifoot and Plompton.
As I mentioned before, special thanks are due to the Councillors for all their hard work, and for the support that they have given me.
Thank you.
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