8th November 2012

FOLLIFOOT WITH PLOMPTON PARISH COUNCIL

Minutes of the Meeting held on 8th November 2012

PRESENT: B. Fisher (Chairman), T. Martin (Vice Chairman), Councillors C. Florance,

N. MacDermid, T. Hall. District Councillor C. Bayliss, PC M. Ayres and four residents

• Apologies: Apologies received and accepted from Councillors’ E. Jones and C. Gogna, and Internal Auditor M. Kettlewell.

• Declaration of interest in items on the agenda: N. MacDermid declared an interest in the Phone Kiosk and T. Martin declared an interest in land within the village.

• Public Participation session : A resident explained to the Parish Council that he is aware technology is in place to improve mobile phone reception within the village. He explained there would be a cost to residents, and agreed to ascertain the approximate cost for the next meeting. He also agreed to enquire if the village shop would obtain details of residents that may be interested.

• Minutes of the meeting held on 11 th October 2012 : Having been proposed by

T. Martin and seconded by C. Florance, the minutes were signed as a correct record by the chairman.

• Matters arising from the minutes:

• Overhanging Willow Tree : The resident had informed the clerk she had organised the work and the tree has now been pruned.

• Bench on Plompton Road : The clerk said she had spoken with the resident and will order the bench on her behalf and organise the installation.

• Allotment: The allotment holder had told the chairman he no longer wishes to have the allotment. No work had been carried out on the allotment since the last meeting. Action: Clerk to write to the allotment holder and confirm he no longer wants the allotment.

• Chairman’s communications :

• The Chairman had received a letter from five children in the village, who said they all supported the recreational area and offered help with obtaining funds. Action: Clerk to write and thank them for the letter.

• The Chairman had received a letter from Rudding Estate thanking the Parish Council for organising the Forum meeting. The letter also suggested improving communications between the Parish Council and residents. Improved communications methods between the Parish Council and residents was discussed.

• Matters concerning Plompton:

• T. Hall said the new sign had not been erected or the trees cut back. Action: The Clerk to contact HBC monthly until the jobs are complete.

• Wheelie bins at Plompton were discussed.

• Kitty Corner Lease : The new lease had been signed and returned.

• Proposed Affordable Housing and Recreational Area: The Parish Council agreed a Play Area in Follifoot needs to be driven forwards. The Clerk to speak with Councillor Jones to ascertain if she is able to coordinate a Play Area committee. The Parish Council had received a letter from two land owners in the village regarding a Play Area on their land. It was decided that the Parish Council would contact a land owner again, who had not responded, regarding the possibility of a Play Area on their land.

• Forum Meeting : The Forum meeting was discussed and the Parish Councillors said they thought it was of benefit to the residents and suggested that another forum is held in October 2013.

• Phone Kiosk : The Parish Council asked the Clerk to obtain another quote for repairing and painting the phone kiosk. It was agreed the landowner should receive his £10 Licence fee.

• Meeting Dates for 2013: The Parish Councillors agreed that the proposed dates were suitable. Action: Clerk to add Forum date and distribute the list.

• Risk Assessment Review : The risk assessments had been carried out. There were no risks facing the Parish Council. There was some minor maintenance jobs required. Action: Clerk to organise maintenance jobs.

• Highways:

• The clerk said Highways had replied to her enquiries regarding road repairs in the village and the lowering of kerbs. Highways said that due to the financial constraints put on the department they were currently unable to carry out the road repairs or the lowering of kerbs.

• A Councillor enquired about vehicle speed being reduced to 20mph in the village. The clerk explained about the correspondence she had received. The clerk said she would follow up correspondence.

• Finance:

• Balance at the bank £842.65 in the current account and £9,610.99 in the deposit account. Total balance £10,452.84

• Request for authorisation of expenditure of £10.00 to the landowner of the kiosk, this was proposed by B. Fisher and seconded by T. Hall.

• Precept Meeting to be organised by clerk.

• Clerk’s correspondence: The clerk had received a survey regarding Gypsy’s; the chairman said he would complete it on behalf of the Parish Council. The Clerk’s Correspondence was distributed.

• Planning:

• Applications -6.121.71.A.PNT56 12/03696/PNT56 –Land to the South of Hilltop House, Pannal Road , Follifoot. Siting of 1 DSLAM cabinet. The Parish Council had no objections.

• Arrange a meeting for applications received since the agenda was compiled :

The Parish Council had received a planning application for Change of use on land to form rugby club including the erection of clubhouse, refuse and fertiliser stores and the formation of 7 rugby pitches with associated hard and soft landscaping (Site Area 11.4ha). Rudding Lane , Follifoot. It was decided that the Parish Council would organise a meeting on Monday 19 th November at 7.30pm in the village hall. Crest Nicholson will be in attendance to show plans of the Rugby Club and answer questions.

• Outcome of previous applications: None

• Date of next meeting: 13th December 2012