8th October 2020

MINUTES OF THE PARISH COUNCIL MEETING

 Thursday  8^th October 2020

This meeting was again held via Zoom videoconferencing software, following affirmation of Government guidance regarding Covid-19, which strongly advised against physical meetings where working remotely is possible.

PRESENT: ChairmanN MacDermid, Cllr T Martin (Vice Chairman) Councillors, C Dickinson and A Dewsnip. In attendance, Cllr A Paraskos (NYCC/HBC), M Richards (Clerk) and 1 resident.

1.  Apologies: Apologies for absence were received from Cllrs T Hall, J Locke and S Riley.

2. Declaration of Interest and Notification of changes in the Members’  
    Register of Interest: None.    

 
3. Public Participation session: No matters arising. 

 4. Minutes of the meeting held on 9^th September 2020: Cllr Martin proposed the minutes to be a correct record, seconded by Councillor Dewsnip.  The  Chairman then duly signed the minutes.

5. Chairman’s comments and communications
    To be covered as part of the agenda.
6. Clerk’s correspondence received.
    a) Plompton broadband. The clerk updated councillors on developments. He
    had received guidance from YLCA which indicated that although the Parish
    Council could receive funds from Plompton residents for the Openreach    
    scheme, any expenditure incurred for that purpose would have to fall within
    s.137 of the Local Government Act 1972. The maximum expenditure under this
    power is determined by the number of electors within the Parish, multiplied by
    £8.32 This gives some £4875 for this Parish, a sum clearly insufficient for the
    overall costs of the scheme, estimated at £118,000. YLCA did suggest,
    however, that HBC, if willing, would have the necessary legal power to act on
    behalf of the Residents’ intended scheme. Cllr Paraskos had also become
    involved with this issue (at the request of the resident) and he had discovered
    that additional contacts had been made with the office of the local MP, and the
    matter was now being pursued at that level, with no further involvement by the
    Parish Council.
    b) AJ1 Fund. The clerk updated councillors. Due to the significant number of
    applications, it had been decided that all applications would be referred to the
    relevant County Councillor, for supporting evidence. Cllr Paraskos indicated
    that he would strongly support the application when approached. Notification of
    successful bids is now expected at the end of October.

7. Follifields
    a) Dog control –the clerk had contacted the HBC Dog Warden who had
    advised that she would only expect to be involved if there were repeated or
    significant unacceptable dog issues. This was not the case but councillors
    agreed to monitor the position for the future. The clerk suggested that improved
    signage might help in reminding owners not to use what is in fact a childrens’
    play area, to exercise their dogs. Councillors agreed to consider.
    b) ROSPA inspection report. Councillors were pleased to note the largely
    satisfactory report, with only two minor areas requiring corrective action. The
    clerk had forwarded the report to Playscheme for comment and a response is
    awaited.
    c) Other – fundraising. Due to coronavirus restrictions, the normal fundraising
    events, such as the “Folliwood” curry night, would not be possible this year.
    The Chairman will however, discuss with FOFWRAP, the possibility of some
    form of “virtual” fundraising event.
    Wildflower area – noted that this area is now in need of the annual cutting
    back, with cuttings being left in place to seed, before being removed. The clerk
    will contact the contractor to arrange.

8. Crimple Valley bridleway. Although it was reported at the last meeting that
    this issue was no longer extant, the Chairmanhad received a communication
    that indicated that the campaign groiup still hoped that a positive outcome  
    might be achievable at some point in the future.

9. Vehicle Activated Signs
    The clerk is to meet with Darren Griffiths from NYCC to establish appropriate
    locations for the  VAS equipment and picket fences. Apparently the VAS from
    one of the companies who supplied quotations is not on the NYCC approved
    list – the clerk will confirm the position. A councillor observed that the 2 VAS
    installed in Pannal are the “smiley face” type not approved by NYCC, but are
    located on private land so are beyond NYCC control. Another councillor then
    commented that there was sufficient private land along Pannal Road if the
    Parish Council were to contemplate following Pannal PC’s example, but the
    priority must be to locate speed warning equipment in the most effective
    location. Cllr Paraskos confirmed that he had earmarked £1000 from his
    Locality Budget for this purpose. Councillors agreed to await the outcome of
    the clerk’s meeting before considering further.

   10. Finance.
         a) The Chairman ran through the monthly financial statements which had been
         circulated previously showing the up to date information of receipts and
         payments to date (including the current period’s activity) and the ongoing
         comparison with the budget on a monthly basis and the balance remaining for
         the rest of the year. Councillors then approved the following items of
         expenditure included in the budget statement.

            Clerk’s salary (September) – £286.76
            PAYE – £71.69
           Grass cutting – Follifields – S Bush – £107.50

     b) Bank reconciliation. The clerk explained the content of the reconciliation  
       which had been circulated previously. Councillors had no questions and the
      Chairman confirmed that he had agreed online the balances shown.
      c) The clerk commented that the Council had built up a significant reserve
      balance but good practice suggests that funds held in reserve should roughly
      equate to a normal 12 months expenditure. The Chairman acknowledged the
      point but added that £5,000 was ringfenced money raised by the Fofwrap group
      for equipment renewal in the longer term, and also some £4-£5,000 was
      earmarked for VAS and other traffic calming measures. The Parish Council  
      does however have the option of applying for a reduced or nil annual precept  
      increase in future years should circumstances or proposals change.
      d) Internal Audit report. The report had been circulated previously and the
      Chairman drew councillors’ attention to the main issues, ie the objectives
      and scope of the work covered. He was pleased to note the positive
      comments in the report and the overall assessment that the Council’s
      “systems of control have been properly maintained” He thanked the Internal
      Auditor for his work in providing this assurance to the Council.   

    11. Planning     

    a) Applications received

    i) 20/03444/TCON – felling of 1 cherry tree and 1 laburnum tree, The Priory,

    Plompton Road, Follifoot.

    Having inspected the trees from adjacent land and discussed with the applicant,

    the Chairman gave his views on the application. The trees are not visible from

    the road but can be seen from The Garth. The proposal is to thin out but not

    replace the trees to assist with the health and development of the remaining

    trees. Given the rationale of the proposal and lack of visual impact, councillors

    agreed with the Chairman and voted to SUPPORT the application.

    ii) 20/03430/PBR – change of use from barn to dwelling house, field at Thistle

    Hill, Knaresborough. The Chairman confirmed that this location was in fact in

    the Parish (but Plompton rather than Follifoot) Whilst councillors had some

    concerns over the circumstances surrounding this application, it was felt, on

    balance, that the conversion of a (presumably?) redundant barn into a dwelling

    house should be supported, particularly as there would be little visual impact on

    the environment, due to the location of the barn (some way from the main road.

    Councillors voted to SUPPORT the application.

12. Other miscellaneous issues

    a) Further fly tipping at the A658 lay-by. The clerk will report the issue again

    to HBC, suggesting that  i) a sign be erected to ban overnight parking at this

    location, and ii) request HBC to carry out a regular monthly inspection to

    address potential future occurrences.

    b) The Chairman rasied the issue of fly tipping of black bags of garden waste in

    the gravel store/layby on Plompton Road. The clerk will raise this with

    HBC to have it removed.

    c) There was still evidence of rubbish being dumped at Kitty Corner and a

    councillor suggested that NYCC be contacted to request moving the barrier to

    prevent vehicular access. Cllr Paraskos opined that NYCC almost certainly

    would not have the budget to comply with this request, but suggested that

    Yorkshire Water may be the best agency to contact. The clerk will follow up.

          There being no other business, the meeting closed at 8.30

      Date of next Parish Council meeting: – Thursday 12th November 2020 at 7.30pm, via Zoom video conferencing,  unless