9th April 2015

MINUTES OF THE PARISH COUNCIL MEETING 9th April 2015

PRESENT: Vice Chairman T. Martin, Councillors T. Hall, J. Hinchcliffe, C. Gogna Internal Auditor M. Kettlewell, Neighbourhood Coordinator M. Hammond and one resident.

1. Apologies: Apologies received and accepted from Chairman MacDermid and Councillor Jones, and Florance.

2. Declaration of Interest and Notification of changes in the Members’ Register of Interest: None.

3. Public Participation session: None.

4. Minutes of the meeting held on 12th March 2015: Councillor Hinchcliffe proposed the minutes to be a correct record and this was seconded by Councillor Hall, the minutes were duly signed by the Vice Chairman.

5. Matters arising from the minutes: Included in the minutes.

6. Chairman’s communications: None received.

7. Matters concerning Plompton:
8. Directional Sign: T. Hall said he was waiting for a sample sign before proceeding. It was agreed the clerk would instruct the Colton signs to carry out the work.

9. Website: None.

10. Broadband:
a) WIFI in Village Hall – The parish council had not yet received a response.
b) Superfast Broadband for boxes 8, 13 and Plompton: Councillor Hinchcliffe said BT had confirmed box 8 and 13 are in the new roll out programme for Superfast Broadband, which is scheduled to be installed by December 2016. He said there was no more news on superfast broadband for Plompton.

11. Neighbourhood Watch: M. Hammond gave an update on recent crimes in the area. He said scams on the elderly continue to be a problem. He said currently there are several pension scams, he urged people not to give their pension details to people they do not know. He suggested if anyone does not know an appropriate Pension Advisor to check first with one of the following: The Financial Conduct Authority, Pension Advisory Service, their bank, building society or Insurance Company.

12. Village Up Keep:
a) Risk and Maintenance Assessments: Councillor Hinchcliffe gave an update following his recent inspections. It was agreed the clerk would organise the repairs required.
b) Village Litter Pick – 2pm on 19th April. The clerk said the event has been organised and she will duly advertise it.
c) Flower tubs and signs: It was agreed the clerk would organise a date for the weeding and planting of the flower tubs and signs after consulting with volunteers.

13. Recycling in Follifoot:
a) Councillor Hinchcliffe explained the cardboard and paper recycling at the rear of the Harewood had been removed, as residents had left bags of cardboard and paper by the bins which looked unsightly and blew around in windy weather. Harrogate Borough Council had reduced the collection frequency, which had not helped the problem. It was agreed the clerk would look into the matter with a view of reinstating the recycling.
b) Councillor Hinchcliffe reported that Rudding Dower do not have brown garden waste bins. The Parish Council agreed to write to Harrogate Borough Council to request them. Action: Clerk to prepare letter.

14. Information Leaflet for Promotion of Parish Council and Communication within the village: The Parish Council discussed how to effectively communicate with residents. It was agreed the Parish Council would consider producing a newsletter for the parish. To be discussed at the May meeting.

15. Affordable Housing: As work had commenced on the Affordable Housing site on Pannal Road it was agreed an information leaflet would be produced to inform the community of the progress. Action: Clerk to organise leaflet.

16. Urban Grass Cutting Correspondence: It was agreed the Parish Council would organise grass cutting which was carried out by North Yorkshire County Council. A payment of £59.19 would be available to the Parish Council to go towards the cost of grass cutting. Action: Clerk to inform North Yorkshire County Council of the decision. The clerk agreed to produce a map of the area showing who is responsible for grass maintenance in that area.

17. Rugby Club:
a) Travel Plan: The Parish Council discussed the Rugby Clubs travel plan. The Parish Council had written to the planning officer as the plan was consider to be substandard. It was decided that the Parish Council would contact and discuss the plan with the Rugby Club. Councillor Hinchcliffe said he would obtain the details of the Rugby Clubs travel coordinator.

b) General Update:
i) The Parish Council discussed the three conditions which had not been discharged; noise, footpath link and travel plan. It was agreed the Parish Council would contact Harrogate Borough Council to enquire when these are likely to be discharged. Action: Clerk to contact HBC.
ii) Councillor Hinchcliffe said the Licence application had not yet been submitted.
iii) The Parish Council agreed it would be useful to visit the site. Action: Clerk to contact Rugby Club and request a visit.

18. Highways:
a) Hedge on Spofforth Lane: The necessary work had been carried out.

19. FOFWRAP: The clerk informed the meeting that Rudding Estate had contacted her and said they are now in a position to allow FOFWRAP to move forward with their plans for a recreational area. The Parish Council said they are still supportive of a recreational area in the village and FOFWRAP. The clerk said FOFWRAP are pleased to continue to pursue a recreational area.

20. Annual Meetings:
a) Annual Parish Meeting Thursday 14th May: It was agreed refreshments would be available from 7pm giving residents the opportunity to meet the parish councillors. The meeting will commence at 7.30pm. The Agenda was agreed. Action: Parish Clerk to advertise.
b) Parish Council Annual Meeting 14th May: It was agreed the Parish Council Annual Meeting would follow the Annual Parish Meeting.

21. Finance:
a) Balance at the bank: As at 31st March 2015, Current Account £511.00 and Deposit Account £7,238.32.
b) Request for authorisation of expenditure: Expenditure was unanimously agreed for Internal Auditor Honorarium, Clerks Salary and expenses, membership to YLCA.
Cheque No: 100743 YLCA Membership £264.00
Cheque No: 100744 Clerks salary & expenses £956.89
Cheque No: 100745 Village Hall Hire £161.00
Cheque No: 100746 Honorarium for Internal Auditor £100.00

c) HSBC Account: The clerk reported the new mandate is now active. She said she will be organising internet banking.
d) Quarterly Reconciliation and Monthly Budget: Documents had been emailed to the Parish Councillors.
e) Annual Budget Outcome: A total of £6149.43 to be carried forward to the next financial year. Documents had been emailed to Parish Councillors and the accounts were available for perusal.

22. Clerk’s correspondence:
a) Land at rear of Harewood – letter received regarding unregistered land.
b) YLCA – Correspondence received.
c) CPRE – Magazine received.
d) Field – Magazine received.

23. Planning:
a) Applications:
i) 13 Leconfield Garth, Follifoot – 6.121.182.E.FUL 15/01013/FUL – Erection of single storey rear extension. The Parish Council supported the application.
ii) Wentworth, The Paddocks, Follifoot – 6.121.218.FUL 15/01050/FUL – Erection of two storey frond and side extensions. The Parish Council did not object to the application.
b) No applications received since the agenda was compiled.
c) Outcome of previous applications:
i) 15/00045/FULMAJ – Unit 9, Follifoot Ridge – Refused
ii) 14/04587/FUL – High Grange Farm, Plompton – Refused
iii) 14/04815/S106 – Land Pannal Road, Follifoot –Modification granted
iv) 14/05356/FUL – Home Farm, Follifoot – Granted
d) Neighbourhood Plan: Vice Chairman Martin had distributed the ‘Ripon City Plan’ to the Parish Councillors. It was decided the clerk would organise the printing of the ‘Road Map Guide to Local Planning’, and then circulate it to all the parish councillors. He said the parish councillors need to consider if a Neighbourhood Plan would be of benefit to the parish and if they are able to commit to the work involved. To be discussed at next month’s meeting.

24. Next meeting on Thursday 14th May in Follifoot Village Hall:
7pm – Come and meet your councillors
7.30pm Annual Parish Meeting.
Followed by Annual Parish Council Meeting.