Thursday 14th July

MEETING OF THE PARISH COUNCIL
Held on Thursday 14th July 2016

Present: District Councillor A. Paraskos, Chairman N MacDermid, Vice Chairman
T. Martin, Councillors J. Andrade, A. Dewsnip and J. Hinchcliffe, Neighbourhood Coordinator M. Hammond.
1. Apologies: Apologies received and accepted from Councillor Hall and Councillor Jones.
2. Declaration of Interest and Notification of changes in the Members’ Register of Interest: None.
3. Public Participation session: None.
4. Minutes of the meeting held on 9th June 2016: Councillor Martin proposed the minutes to be a correct record, this was seconded by Councillor Dewsnip, the chairman duly signed the minutes.
5. Matters arising from the minutes: The clerk advised they were included in the agenda.
6. Chairman’s communications: The chairman said his communications would be included in the meeting.
7. Clerk’s correspondence:
a) Pensions Course – The clerk gave an update on the course she had attended.
b) List of correspondence – The clerk said a list was available if required.
c) Village Hall – The email received from the village hall on the proposed plans to the hall was discussed. The parish council said from the information received the proposals appeared to be a positive enhancement to the village hall and grounds.
d) YLCA Annual Meeting 16th July – The clerk reminded the councillors of the meeting and the agenda items.
e) Parish Magazine Donation – The clerk explained the conversation and email received from the editor of the parish magazine on the current financial situation. It was resolved the parish council would make a donation of £50.00 towards the running costs of the magazine, which would be reviewed annually. The parish council asked the clerk to request a copy of the accounts.
f) Review of Arrangements for Parish Consultation Meetings – The correspondence received was discussed.
8. Matters concerning Plompton:
a) Hard Standing – Councillor Dewsnip highlighted that the hardstanding installed during the desilting of the lake was still in situ. It was resolved the clerk would investigate whether the hard standing required planning permission.

9. Broadband:
a) Questionnaire response from Superfast North Yorkshire – The recent letter received from Superfast North Yorkshire was discussed. It was resolved to continue to monitor the situation.
10. Neighbourhood Watch:
a) M. Hammond gave an update, he had circulated his report and a notice on fire safety. The clerk said she would place them on the noticeboard.
11. Village Up Keep:
a) Dog fouling and disposal – The clerk confirmed that Councillors Dewsnip and Andrade had erected the notices, asking dog owners to clean up after their dogs and place the bag in a bin.
b) Village Maintenance:
i) Maintenance report – The clerk gave an update on the village maintenance in June, the village maintenance man had completed ten hours work.
ii) Sign writing for notice board – The notice board and signage required painting. The maintenance man had been asked to paint the notice board, but was unable to carry out the sign writing. It was resolved the clerk would obtain quotes for repainting of the signage.
12. Highways:
a) 95 Alive – The clerk said she had received correspondence from 95 Alive and they were unable to inform her when a date would be set for speed monitoring on Rudding Lane. The email suggested contacting Neighbourhood Safety Partnership to discuss the inappropriate driving on Rudding Lane.
b) 20mpg zones – Councillor Paraskos said he had made enquiries regarding 20mph zones in Leeds and Harrogate and he is awaiting replies. A discussion took place regarding the speed of vehicles in and around Follifoot.
13. FOFWRAP:
a) AGM – The FOFWRAP AGM was discussed.
b) Tendering – The chairman gave an update on the proposed recreational area and the tendering process. FOFWRAP had requested the Parish Council support the tendering process. It was resolved the Parish Council would support the tending process, provided all the relevant documentation and legalities are met.
c) Planning – The submission of a planning application was discussed. It was resolved that the Parish Council would review the planning application details once the tending procedures were completed and all relevant information received. The support of the application would be conditional on the outcome of that review.

14. Parish Council Ways of Working:
a) Initial thoughts and ideas from new Parish Councillors – A discussion took place on possible new projects for the parish council, suggested by the new councillors.
b) Dedicated Ways of working in Meetings – It was resolved to discuss dedicated ways of working in the October meeting.
15. Electoral Review of Harrogate Draft Recommendations: Harrogate Borough Council have asked the parish council and residents to comment on the draft recommendations on the Electoral review. Details can be found at www.consultation.lgbce.org.uk
16. Green Garden Waste Service: Harrogate Borough Council informed the parish council that a decision on the garden waste service will be made in Autumn 2016.
17. Finance:
a) Balance at the bank – Current Account £471.94 and Deposit Account £9357.27
b) Request for authorisation of expenditure – Councillor Martin proposed the and this was seconded by Councillor Dewsnip
YLCA Councillor’s Course £90.00 Cheque No 100760
Clerk’s Salary and expenses S. Hinchcliffe £1117.10 Cheque No 100761
Tender Advert Johnston’s Press £208.00 Cheque No 100762
Paint Homebase £44.98 Cheque No 100763
Notice board brackets M. Collyer £11.45 Bank Transfer

Village Maintenance M. Collyer £150.00 Bank Transfer

c) Monthly Budget – See appendix 1
d) Quarterly Reconciliation – See appendix 2
e) Audit – The clerk said she had not yet received an update form the external auditor.
f) Standing Orders – The current arrangements for the clerk to pay invoices was discussed.
g) Amendments to Financial Regulations – The clerk had produced an updated version of the Financial Regulations. It was decided that the Parish Councillors will review the regulations with a view to adopting the updated version at the September meeting.

18. Planning:
a) Applications:
i) The Tithe Barn, Home Farm, Follifoot – 16/02214/FUL – Erection of carport including log store. The Parish Council supported the application.
ii) 16/02270/HEDGE – Removal of 200 metres of hedgerow. The parish council supported the application.
iii) The Grange, Pannal Road, Follifoot – 16/02166/FUL – Erection of 1 dwelling (Site Area. 0.19ha). The parish council did not support the application.
iv) Follifoot Park House, Pannal Road, Follifoot – 16/02512/FUL – Extension and alterations forming office, boot room, utility and cloak room with en-suite bathrooms over. Garden room to rear from existing kitchen/dining room and lounge. The parish Council supported the application.
v) Cherry Tree Farm, Spofforth Lane, Follifoot – 16/02596/FUL. Proposed barn conversion with demolition of existing agricultural buildings. The parish council supported the application.
vi) The Barn, Plompton – 16/01898/LB Listed building consent for the rebuilding of an existing wall (retrospective consent). The parish council supported the application.
b) Arrange a meeting for applications received since the agenda was compiled. None received.
c) Outcome of previous applications
i) Elm Gable, Follifoot – Appeal dismissed.
ii) Aketon Cottage, Aketon – Planning granted.
d) Planning Application for Spofforth Lane (15/05490/FULMAJ): The chairman informed the meeting that he had represented the parish council at the planning meeting and said the planning application had been refused.
e) Date of next meeting: Thursday 8th September 2016 at 8pm in Follifoot Village Hall.