11th July 2019
MINUTES OF THE PARISH COUNCIL MEETING
Thursday 11th July 2019
PRESENT: Chairman N. MacDermid, Councillors A Dewsnip, C Dickinson and S Riley. In attendance, M Richards (Clerk) and NYCC/HBC Cllr A Paraskos.
1.Apologies: Apologies for absence were received from Cllrs. T Martin, T Hall and J Locke.
2. Declaration of Interest and Notification of changes in the Members’ Register of Interest: None.
3. Public Participation session: No issues raised.
4.Minutes of the meeting held on 13th June 2019: Councillor Dickinsonproposed the minutes to be a correct record, seconded by Councillor Riley. The Chairman then duly signed the minutes.
5 Matters arising from the previous minutes:
a) Bus service – The clerk reported that he had received a response from Connexions regarding the three incidents of inadequate service.Unfortunately, one of the reported incidents related to a Transdev bus, not Connexions. It appears that, due to the ongoing operational clashes between the two bus companies, there have apparently been service issues on the stand at the bus station. Connexions Customer Service Manager gave assurances that the X70 service would continue to operate as per the timetable and any instances of poor or inadequate service should be immediately reported to operations@connexionsbuses.com.
b) Vehicle Activated Signs (VAS) speed warning signs. The clerk had circulated a draft consultation paper, to be circulated to all residents, for councillor comment. Councillors had responded and following further discussion and suggestions, he will amend the draft for final approval by all. The clerk then informed councillors that whilst a number of parish councils were challenging the prescriptive content of the NYCC protocol, the County Council had commenced a programme of site inspections for those councils requesting the first stage of VAS implementation. The clerk will enquire whether a firm commitment to the existing scheme is required, before the survey of sites approved for VAS installation can be requested.c) Bus shelter litter bin. The clerk had not received a response to his request for a quotation for installation. It may well be however, that the existing brackets can be used – the clerk will follow up.d) Speed limits – following further correspondence with NYCC Highways, it seems that the pedestrian entrance to the “Forest School” does fall within the 30mph zone proposed. The Chairman suggested that anotherapproach be made to NYCC regarding the two bus stops on Pannal Road which lie outside the 30mph zone. Surely from a safety point of view, the zone should be extended to cover this aspect? The clerk will action.e) Ethical Standards – the Parish Council agrees that the Ethical Standards guidance is entirely appropriate and should be followed.6 Chairman’s communications –
The Chairman confirmed that all items under this heading are included elsewhere in the agenda.
7 Clerk’s correspondence received.
Correspondence received had been forwarded directly to councillors – no issues to report.
8 Matters concerning Follifoot
a) No specific issues arising although Cllr Dickinson informed councillors that he did report some problems with the drains on Main Street, but was pleased to confirm that corrective action had been taken, or was in hand.
b) Cllr Dewsnip asked if there had been any progress regarding the reparatory work to the underpass? No action seems to have been taken – the clerk will follow up with NYCC.
9 Matters concerning Plompton
No specific issues to report for Plompton.
10 Neighbourhood Watch – the Neighbourhood Watch Coordinator (NWC) had circulated his report prior to the meeting. Whilst there were a number of burglaries and other criminal activity in the area, there are no specific actions for the Parish Council. Councillors discussed the numerous telephone “scams” doing the rounds and all residents are urged to ignore any requestsvia the phone (which may seem genuine) for personal financial details.
11.Village Up Keep
a) No activity to report. The Chairman will however undertake his annual examination of Parish assets and report back any issues to the clerk.
b) The “visibility splays” at the Radcliffe Close/Pannal Road junction are very overgrown. The clerk will check whether this is the Housing Association’s responsibility and then ensure the vegetation is cleared.
12. FOFWRAP/Follifields:
a) Dog park – at the time of the meeting, Playscheme had not responded to the clerk’s request for a quotation for installation of a dog park, but have now responded with the suggestion that a number of posts with a tether ring attached, may be the best solution. Councillors’ views will be sought.
b) The Chairman had commented previously the specific maintenance
required for Follifields is;
- weeding of the hedgerow
- tidying the overgrown gravel path
- changes to the staking of the trees in the copse
The clerk has obtained a quotation for this work from the contractor, and councillors agreed – £25.00 for the spraying of the gravel path
– £ 257.00 for staking the trees, and
– £60.00 for strimming the front hedge (but not to spray weedkiller. In lieu of the spraying, the Chairman asked the gravel path to be tamped down.
c) A councillor asked if netting for the goal posts could be provided?
The clerk will contact Playscheme to enquire what is available.
13. Finance:
a) Balance at the bank on 30th June 2019, Current Account £1220.32 and Deposit Account £15991.04 (total £17,211.36) Bank statements initialled by the Chairman, in confirmation – Monthly Budget – See Appendix 1.
b) Monthly Reconciliation – reconciliation as at 30th June was provided – see
Appendix 2.
c) Expenditure – Unanimously agreed and authorised by two councillors.
| M Richards | Clerk’s salary – June | £286.76 | Bank Transfer |
| M Richards | Clerk’s salary – August | £286.76 | Bank Transfer |
| HMRC | PAYE – June | £71.69 | Bank Transfer |
| HMRC | PAYE – August | £71.69 | Bank Transfer |
| S Bush | Follifields maintenance | £120.00 | Bank Transfer |
| Glasdon | Litter bin | £75.38 | Bank Transfer |
2 councillors examined the supporting documentation for the above
expenditure and signed the covering authority sheet as “approved.”
d) Banking arrangements –a meeting has been arranged with Barclays Bank in August to set up the accounts and new system for two party, online authorisation of payments.
e) Internal audit – the clerk is to meet with the internal auditor in early August
to agree the internal audit programme and approach.
14. Planning:
a) Notification of decisions received since last meeting – for information.
i) 19/01802/LB – consent for replacement of 5 single glazed timber windows –
Keepers Cottage, Plompton
APPROVED
ii) 18/05306/FUL- Erection of stables and associated fencing – Loxley Barn,
Plompton
APPROVED
iii) 19/01812/LB Listed building consent for the installation of entrance gate
and pillars, plus alterations to vehicle access and parking; repair of low wall,
back filling of ditch and part hedge removal – Plompton Cottage, Plompton.
REFUSED
iv) 19/01811/FUL – installation of entrance gate and pillars, plus alterations to vehicle access and parking; repair of low wall, back filling of ditch and part hedge removal – Plompton Cottage, Plompton.
REFUSED
v) 19/01837/LB – Listed building consent for repairs to archway and wall
including installation of buttresses and the felling of 1 Conifer tree – Plompton
Cottage, Plompton.
APPROVED
Councillors noted the above decisions.
b) Applications Received
19/02583/FUL – erection of two storey extension, single storey extension
and alteration to fenestration – 2 Ivy Close, Follifoot
Councillors discussed and agreed to SUPPORT the application.
c) Applications received since the agenda was compiled.
None.
15. There being no other business, the meeting closed at 9.10.
Date of next Parish Council Meeting:
7.30pm on 12th September 2019 in Follifoot Village Hall, Tofts Lane, Follifoot,