10th March 2022
MINUTES OF THE PARISH COUNCIL MEETING
Thursday 10th March 2022
Held in Follifoot Village Hall, following the relaxation of Government guidelines-regarding the coronavirus pandemic.
PRESENT: Chairman N MacDermid, Vice Chairman A Dewsnip, Councillors C Dickinson, T Hall, T Martin, and J Locke. In attendance, M Richards (Clerk), Cllr A Paraskos (HBC/NYCC) and 2 residents.
1.Apologies: Apologies for absence were received and accepted from
Cllr Riley.
2. Declaration of Interest and Notification of changes in the Members’
Register of Interest: None.
3. Public Participation session: The Chairman welcomed the two residents
to the meeting and confirmed that they were able to comment on any issues
raised.
4. Minutes of the meetings held on 10th February 2022: Councillor Dewsnipproposed the minutes to be a correct record, seconded by Councillor Hall. The Chairman then duly signed the minutes.
5. Matters arising from the previous minutes:
a) Cllr Dewsnip reminded all present of the litter pick arranged for Sunday 13th
at 2.00pm. She also mentioned an approach from a resident whose son was
undertaking the Duke of Edinburgh’s award scheme and sought the Parish
Council’s approval to take part in the litter pick. Councillors agreed subject to
his adherence to the specific Risk Assessment and confirmation of insurance
coverage. The clerk will issue the risk assessment and confirm insurance
cover.
6. Chairman’s communications
a) Email received re the footpath from Main Street to the undertaker’s. A holly
bush and the low lying bough of a tree are encroaching on to the footpath.
The matter was raised originally in 2018 with the owner of the property where
the tree and bush are situated. There is however, some doubt as to where
responsibility lies.The clerk will confirm details of the ownership of the
footpath and the property owner and raise again.
b) The Chairman was made aware of an incident where a resident on a
mobility scooter had difficulty in crossing Main Street due to the lack of a
dropped kerb on Leconfield Garth. The clerk will raise with NYCC Highways.
7. Clerk’s correspondence received
a) School donation. It had been suggested that a donation towards the cost of
swimming lessons for Year 2 children would be appropriate but, on reflection,
councillors considered that something which would benefit the whole school,
or even the whole community, such as an interactive white board to be
situated in the Village Hall, would be more fitting. It was therefore agreed to
keep the matter in abeyance for further consideration when the new
Headteacher is appointed in September.
b) Platinum Jubilee – HBC Grants Scheme. Agreed to submit an application
after the “Jubilee Committee” meets next week when final details will be
discussed and the grant submission will then be finalised.
c) Resident’s email re Plompton access and traffic issues. Councillors
discussed and, whilst expressing their concern with accidents that have occurred in the area, they observed that there were already a significant amount of road markings and signs to make drivers aware and encourage safe driving. Nevertheless, the issue would again be referred to the NYCC Highways Safety Officer.
d) Election arrangements. The clerk distributed the nomination and expenses
forms. He will arrange an interview for HBC Election Officers to vet the forms
in the week commencing 21 March. Cllr Dewsnip offered to accept completed
forms at the Post office, for onward transmission to the clerk.
8. Platinum Jubilee
a) Tree planting. Councillors agreed that a Rowan tree should be planted in
Follifields and an Oak tree at the Church/Pound location. Cllr Locke offered
an Oak tree from his garden, which councillors accepted. Cllr Hall offered to
both dig up this tree and plant it, as well as the Rowan tree.The clerk will
liaise with Rudding Estate re the tree purchase. The clerk will also explore the
best options for commemorative plaques.
b) Jubilee Picnic – Village Hall. A picnic is being planned for the weekend of
the Jubilee celebrations. It is intended that this should be an informal village
event, with no need for tickets. A small organising committee (see para 7b)
above), consisting of members from the WI, Village Hall, Parish Council and
School, will meet next week to discuss details.
c) Beacon. Councillors discussed whether the lighting of a beacon to follow
the national initiative should be considered. It was agreed however, that
whilst this would be a fitting tribute, the location of the Parish, with no high
ground or vantage point, would not make the lighting of a beacon a worthwhile initiative. It would not therefore be pursued.
9. Parish matters
a) Plompton. Cllr Hall reported that there were no new issues to report
although again the grit bins had still not been refilled. Even though the risk of
icy roads has now diminished, the clerk will raise yet again with NYCC.
b) Road safety.
i) Picket fences – the Chairman reported that the picket fences had now been installed. Unfortunately however, the fences had unknowingly been installedin front of what was thought to be a fence but was in fact a gate. Although the gate is somewhat dilapidated and leads to an area of land overgrown with vegetation, the homeowner was clear that access to her property is still required and was upset that she had not been consulted prior to the installation. The Chairman had met with the homeowner and her daughter and had apologised on behalf of the Parish Council for the error and the failure to consult. The Charman committed to the resident that the Parish Councilwould look at changes to the positioning of the picket fence to enable access,whilst ensuring sight lines are maintained for vehicles pulling onto Haggs Road. A site meeting between councillors,the contractor and homeowner will be arranged to develop an acceptable solution.
ii) VAS. Cllr Dickinson had produced a further report which unfortunately
demonstrated a decline in the number of vehicles keeping within the speed
limit. The Chairman suggested the next action should be to reverse the
direction of data capture (as previously agreed) to provide a comprehensive
picture of vehicles entering and exiting the village and see what further action
can be considered.
10. Planning:
a) Applications Received
i) 22/00642/OUT – Outline application for erection of holiday lodge to
replace existing building and installation of package treatment plant with
access, layout and scale considered. Land To East Of Burnisons Whin
Rudding Lane Follifoot.
Councillors discussed and agreed that as this application was virtually the
same as the previous withdrawn application, other than a reduction in the
overall footprint, the response would be the same, ie SUPPORT.
ii) NYCC Informal Consultation for Section 119 Highways Act 1980 Public
Path Order HAR-2022-03-CO – Proposed Diversion of Bridleway, Crimple
Viaduct. The Chairman explained that this was not a formal public
consultation, it was merely seeking the views of the relevant bodies, such as
landowners, Parish Council etc. As with 10 a) i) above, councillors agreed
that, as the matter had originally been supported, the response would be to
offer NO OBJECTION and to support.
b) Notifications
i) Erection of single storey rear extensions with associated internal
alterations to ground floor. Pinderpound, Plompton Road.
GRANTED
ii) 21/01604/FUL Conversion of agricultural building to form dwelling and
garage. Barnfield, Plompton
REFUSED
iii) 22/00037/FUL Construction of above ground slurry lagoon – Scalibar
Farm Wetherby Road to Scalibar Farm Plompton.
GRANTED
Councillors noted the above three decisions.
iv) 21/03205/FUL Change of use of domestic outbuilding to commercial
short-term letting/holiday accommodation. 7 Plompton Square Plompton
GRANTED
Councillors noted the conditions allocated to the approval of this application
and stressed the need for them to be applied. Cllr Paraskos undertook to
monitor future events and HBC’s control arrangements.
11. Finance and Governance:
a) Balance at the bank on 28th February 2022, Current Account £1231.29
and Deposit Account £27,223.26 (total £28454.55) Bank statements to beinitialled by the Chairman in confirmation, as part of his payment
authorisation process.
b) Monthly Reconciliation – reconciliation as at 28th February was provided
with receipts and payments in the period 31st January to 28th February,
reconciling to the account balances shown above at a) Councillors
then unanimously agreed the 6 amounts below for payment.
| M Richards | Clerk’s salary paystubs– Nov. | £307.28 | Bank Transfer |
| HMRC | PAYE – Nov | £76.83 | Bank Transfer |
| M Richards | Clerk’s exps (4th qtr) | £87.50 | Bank Transfer |
| Village Hall | Annual hire | £160.00 | Bank Transfer |
| M Richards | Microsoft licence | £59.99 | Bank Transfer |
| R Snoxall | Audit fee | £50.00 | Bank Transfer |
c)The Chairman then ran through the budget spreadsheet, explaining the
updates following the expenditure recorded above. There were no significant
variances to report in this period. He passed £116 from donations received to
the clerk for banking. He also thanked Cllr Paraskos for his grant of £500 from
his Locality Budget, which was towards the expenditure on picket
fences.Councillors were content with the above comments.
d) 2022/23 budget. The clerk had circulated the draft budget statement. He
explained that it was based on the amounts making up the precept demand,
which had been previously agreed. The only additions were in respect of the
unpaid amounts for the picket fences, Follifields maintenance and VAT.
These amounts would be added to the respective figures in the draft budget
statement.
12. Items for the next meeting
No matters notified.
The meeting closed at 9.10pm
Date of next Parish Council meeting: –
Thursday 14th April 2022. To be held at Follifoot Village Hall, commencing at 7.30pm