3rd April 2014

1. Apologies: Apologies received and accepted from Councillor C. Florance and Internal Auditor M. Kettlewell.

2. Declaration of interest in items on the agenda: N. MacDermid regarding Phone Kiosk item 9.  T. Hall regarding Allotment gate item 10b.

3. Public Participation session: None

4. Minutes of the meeting held on 13th March 2014; were proposed by T. Hall and seconded by T. Martin to be a correct record and duly signed by the Chairman.

5. Matters arising from the minutes: None

6. Chairman’s communications:

a) The Chairman reported Yorkshire Water had carried out a camera survey of the drains and he is awaiting the results.

7. Matters concerning Plompton:

a) The clerk confirmed a letter had been sent to the resident requesting the trailer is removed.

b) T. Hall confirmed the saplings had been relocated.

c) The clerk reported Highways did not consider the trees opposite the Plompton/Wetherby Road junction a problem and will not organise the pruning of trees.

a) The email received was discussed.  The Parish Council agreed to object to any future plans to build the incinerator.  Action: Clerk to respond to email.

b) Mineral and Waste Joint Plan was discussed.  Consultation documents and response forms available from www.northyorks.gov.uk/mwjointplan

9. Phone Kiosk: N. MacDermid reported at the Annual Parish meeting it will be an Information Centre.

10. Village Up – Keep

a) Flower tub maintenance:  A planting day was organised for 11th May 2014.  To meet at 2pm at the Horse Pond Beck.  Action: Clerk to organise.

b) Allotments:

i) Gate:  Quote received for £244.00 plus VAT from T. Hall Builders.  The quote was discussed and accepted.  T. Hall did not participate in the discussion.

ii) Risk Assessment:  In addition to the Parish Council Allotment Risk Assessment, the Clerk had produced Guidelines for Allotment Holders.  The Parish Councillors agreed to adopt the Guidelines and a copy given to each allotment holder.  Action: Clerk to distribute.

c) Spring Litter Pick – Sunday 27th April 2014 to meet at 2pm outside the Village Shop. The clerk had written a risk assessment for the village litter pick, the Parish Council agreed to adopt the Litter Pick Risk Assessment and Guidelines. It was decided that sweets would be provided for all who participate.  Action: Clerk to organise.

d) Six monthly Risk and Maintenance Assessments:  Chairman B. Fisher volunteered to carry out the six monthly risk and maintenance assessments of the village assets.

11. Highways:

a) Refuse and recycling wagons driving on grass verge:  The clerk explained that the refuse and recycling wagons continued to drive on the verge at Hillside.  She had informed Harrogate Borough Council who said they were unable to take action as due to the parked cars it was difficult for the wagons to pass.  The clerk had contacted Highways to request they visit the site to assess the situation.  She said she had not had a reply, and will continue to monitor the situation.

12. FOFWRAP – The clerk said the committee were organising ‘Tour de Follifoot’. The event is based on a Garage Sale to be held on 29th June 2014 from 1pm till 4pm.

13. Finance:

a) Balance at the bank in the current account £406.88 and in the deposit account £6,110.05.

b) Request for authorisation of expenditure

d) Quarterly Reconciliation to 31st March 2014 was emailed to each PC and a copy available for those present.

e) Legislative Reform Order – Repeal of section 150 of the Local Government Act 1972 – Information had been received from YLCA that Parish Councils will be able to use BAC’s.  Relevant documentation will need to be in place.  Action: The clerk and Internal Auditor to organise relevant guidelines and standing orders.

14. Clerk’s correspondence:

a) The clerk said CPRE had increased next year’s fee from £29.00 to £36.00 per year.

b) The clerk emailed the Police report to the Parish Councillors.  No crimes recorded for last month.

15. Planning:

a) Applications

i) Knaresborough Celtic FC Sports Pavilion, Thistle Hill, Knaresborough – 6.108.40.D.FUL 14/00313/FUL – Siting of storage container and formation of hard standing.  The Parish Council had no objections.

ii) Scalibar Farm, Plompton, Knaresborough – 6.108.5.L.FUL14/00853/FUL – Erection of pig finishing building.  The Parish Council had no objections.

b) No applications received since the agenda was compiled.

c) Outcome of previous applications – Affordable Housing, Pannal Road, Follifoot had been approved.

d) The Garth – Harrogate Sites Policies DPD – Examination:  The meeting had been arranged for 8th May 2014.  Councillor MacDermid will inform the clerk if he is able to attend.   The relevant documentation was given to Councillor MacDermid.

16. Date of next meeting: Annual Parish Council Meeting to be held on Thursday 8th May 2014 at 8pm, in Follifoot Village Hall.